MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

NOVEMBER 12, 2007

 

Note:  The following minutes were approved by the Roland, Iowa, City Council at its November 26, 2007, council meeting.

 

 

The Roland City Council met in regular session on Monday, November 12, 2007, at 7:00 p.m., at City Hall with Mayor Samuel Juhl presiding.  Council members present at roll call were Duane Canny, Roger Fritz, John Lee and Erin Varley. Absent was council member Jeri Neely.  Also present were 8 visitors and members of the community.

 

It was moved by Fritz, seconded by Lee to approve the consent agenda containing the following items:  agenda, minutes from the October 22, 2007 meeting as written, clerk/treasurer reports, claims as submitted, and tax abatement for Gabrielson Properties.  All were in favor.

 

There was no public input at this time.

 

Department Head Reports were as follows: 

 

Street Department - Street Superintendent Harold Hovick reported that he is still on pricing for marking the streets. The cost to repaint the existing markings was $1300.00.  The street sweeper was in town and swept the streets.  Manatt’s will be here on Tuesday to patch in front of the school and level out the dips on S Main Street.  Updated the council on the void he found under the deck at the swimming pool.  Pool Tech was here and pressure tested the lines.  Due to the leak, the lines wouldn’t hold any pressure.  They believe it is leaking in the main valve area.  HydroKlean will be here on Tuesday to TV the sewer lines to see where the rock is going.

 

Water/Wastewater Department – Water/Wastewater Superintendent Dean Uitermark was not present.  Council member Lee reported that the two lines on S Main Street that froze up last year will be replaced next week.  There was a water main leak on S Main Street on Friday.

 

City Clerk - City Clerk Deneen Frost reported she will be out of town November 21 – 24 and will be in Rochester on November 26th.  There was discussion on upcoming meetings.  Consensus of the council was to keep the meeting on December 10th, but cancel the one on December 24th.  City Clerk also reported that the employees have discussed taking four hours of personal time on December 24th and closing City Hall all day.  After discussion, it was moved by Canny, seconded by Lee to allow the employees to have the full day Christmas Eve off with pay.  All were in favor.

 

Tom Sailer with Alliant Energy was present to update the council on the pole placements on the south side of W Maple Street.  He is aware of the council’s concern about having poles on both sides of the street.  Alliant will do all they can to transfer the lights, electrical, cable and telephone lines to the new poles and remove the old ones.  There was some concern about needing some additional lighting.  Tom said that could be addressed if necessary.  Alliant will also need to trim some of the trees.  Alliant is tentatively planning on getting the poles and overhead lines set after Thanksgiving, but the underground will probably have to wait until Spring when the ground thaws.  Alliant will notify the adjoining property owners and will provide traffic control.  Alliant will also look into the gas line under the creek next Spring after the water main has been moved.

 

There was a short discussion on the Imagetek program.  The program allows the City to scan its permanent records to their server.  This will serve as a secondary storage of the permanent records incase something would happen to the ones stored at city hall.  It was moved by Fritz, seconded by Varley to participate in Phase I and Phase II of the program at a cost of $350.00 per year.  All were in favor.  It was moved by Canny, seconded by Lee to include the training at $625.00 in the previous motion.  All were in favor.

 

There was discussion on the DAS Offset Program.  This program will allow the City to send unpaid bills to them for collection.  The DAS uses that persons state refunds, lottery and gaming winnings to pay the claims.  It was moved by Varley, seconded by Canny to sign the contract with the DAS (Department of Administrative Services) Offset Program.  All were in favor.

 

It was moved by Lee, seconded by Varley to approve Resolution No. 07-23 entitled, A RESOLUTION SETTING THE WAGES FOR THE EMPLOYEES OF THE ROLAND PUBLIC LIBRARY EFFECTIVE JANUARY 1, 2008.  The roll was called for and is as follows:  AYE:  Canny, Fritz, Lee, Varley; NAY:  none.  Whereupon Mayor Juhl declared the resolution duly adopted and the same placed on file.

 

Council/Mayor comments consisted of the following:  CM Canny inquired about the lighting contest.  CM Fritz had some comments on the survey distributed by the ISU students.

 

There was public input at this time from Sgt. Don Ellis.  He updated the council on what is happening at the Sheriff’s Office.  CM Fritz asked him about some issues on the town report.

 

With no further business at this time, Fritz moved adjournment of the meeting at 7:48 p.m., seconded by Canny.  All were in favor.  The next regular council meeting will be Monday, November 26, 2007, at 7:00 p.m. at City Hall.

 

 

OCTOBER RECEIPTS

 

 

General Fund

 $   118,732.05

 

Road Use Tax

 $     10,244.91

 

TIF

 $     19,533.11

 

Economic Development

 $     20,445.65

 

Meter Deposit

 $          100.00

 

Library Trust

 $          107.12

 

Debt Service

 $     11,441.82

 

Capital Projects-NLAC

 $               -  

 

Water

 $     14,512.12

 

Sewer

 $       8,809.72

 

 

 

 

      TOTAL        

 $   203,926.50

 

 

 

 

 

 

 

 

 

 

NOVEMBER CLAIMS

 

 

GENERAL FUND

 

 

 

 

Fire Dept.

 

 

Alliant Energy

Gas & electric

 $            74.04

Ed M Feld

300 gal skit unit w/foam opt

 $       3,425.00

Electronic Engineering

light bar for 2002 Attack Truck

 $          182.24

First American Insurance

2002 Ford 450 Attack Truck premium

 $          178.00

Heart of Iowa Coop

fuel

 $          223.00

Hometown Market

candy

 $            32.89

Story City Building Products

(2) 6 x 6 - 10'

 $            58.80

 

Total Fire Dept.

 $       4,173.97

 

 

 

Roland Response Team

 

 

True Value

4" offset/plug ends/cover/ext cord

 $            35.35

 

Total Roland Response Team

 $            35.35

 

 

 

Animal Control

 

 

Hometown Market

dog food

 $              4.42

 

Total Animal Control

 $              4.42

 

 

 

Streets

 

 

Heart of Iowa Coop

fuel

 $            34.09

True Value

drill chuck key/nuts/bolts/washers

 $            14.47

 

Total Streets

 $            48.56

 

 

 

Street Lights

 

 

Alliant Energy

Gas & electric

 $       1,527.66

 

Total Street Lights

 $       1,527.66

 

 

 

Landfill/Garbage

 

 

City of Ames

2nd half of solid waste fee

 $       6,951.00

Stone Sanitation

garbage hauling - October 2007

 $       6,366.63

 

Total Landfill/Garbage

 $     13,317.63

 

 

 

Library

 

 

EFTPS

fed/ss/med

 $       1,007.64

Treasurer, State of Iowa

state w/h

 $          124.00

Iowa Public Employee Retire Sys

IPERS

 $          500.54

Alliant Energy

Gas & electric

 $          267.01

Baker & Taylor

adult-juvenile F/NF

 $          538.80

Central Library Service Area

meeting

 $            17.00

Hometown Market

program supplies

 $            53.13

ICN

long distance

 $              2.95

Iowa Telecom

phone bill

 $            57.84

MicroMarketing

dvd's

 $            19.96

Premier Office Equipment

copier maintenance

 $            54.00

Wal-Mart

program-office supplies/dvd's

 $          184.26

City Employees

wages

 $       2,718.03

 

Total Library

 $       5,545.16

 

 

 

Museum