MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
NOVEMBER 9, 2009
Note: The following minutes were approved by the Roland,
Iowa, City Council at the council’s November 23, 2009, meeting.
The Roland
City Council met in regular session on Monday, November 9, 2009, at 6:00 pm, at
the Roland City Hall, with Mayor Samuel Juhl
presiding. Council members present at
roll call were Duane Canny, Larry Ford, Jeri Neely and Erin
Varley. Council member
Corey Johnson arrived at 6:11 pm. Also
present were Street Superintendent Harold Hovick, Water/Wastewater
Superintendent Dean Uitermark and 6 visitors and members of the community.
It was moved
by Varley, seconded by Canny to approve the consent agenda which contained the
following items: November 9, 2009
agenda, minutes from the October 26, 2009 meeting, as written, Clerk/Treasurer
reports, and claims as submitted. All
were in favor.
There was
public input at this time from the Library Board, Sgt. Leanna Ellis and Steve
Hanson.
Marvin Wright,
President of the Library Board, would like it noted in the minutes that in the
October 12, 2009 minutes it indicated that the Library was going to use some of
the Foundations money for remodeling. That
was not correct. None of the Library
Foundation funds were going to be used for the remodeling. The Library received a grant for $619 for new
computers. The Board has looked at the
preliminary plans for the remodel and will be refining them Tuesday night.
Deputy Leanna
Ellis updated the council on the bank robbery in Slater, the speed trailer,
2010/11 budget preparations, the new public information site called NIXLE, and
the upcoming Jail Evacuation Planning and Implementation course.
Steve Hanson
was present to ask the council to consider asphalting the north end of the
alley behind Salem
Church. The rock just washes away and the water
run-off from the alley drains into the church’s basement. He also mentioned that many children use that
alley to walk to school. They have just
spent a large amount of money to remodel the basement and they have also
installed new sidewalks. He’d like the
council to consider this when they work on their 2010/11 budget. He also asked about the smoke testing results. The church has a section of downspouts that
are improperly connected and he wanted to know what they could do to fix the
problem. The downspouts are in concrete
and they’d have to tear out the concrete to fix it. Harold will look at the situation and get
back to him on some options.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported he contacted
Manatt’s and Roland is on the schedule for the end of this week for street
work; the street sweeper will be here later this week also. There were questions and comments about
people raking their leaves in the street.
Water/Wastewater Department – Water/Wastewater Superintendent Dean
Uitermark reported the portable generator was tested last week when the power
went off for a short period of time. It
kicked on just as it was suppose too. He
will not be able to make the work session meeting on Wednesday.
City Clerk - City Clerk Deneen Frost reported on the nuisances on Ash
and Maple, legal proceedings on Cottonwood,
the sidewalk on W Maple and provided the council with the dates she will be out
of the office this month. She inquired
if they are interested in pursuing the franchise fee when they approve the
electric franchise. Consensus was not to
pursue the franchise fee at this time.
It was also mentioned that there is a freezer on Green Street that needs to be taken care
of.
Sharon Selch provided the council with
an updated version of what happened on Wed., Nov. 14, 2009 at her
residence. The revised version includes
the cost to have the furnace and water heater checked. She would like to know why the City employees
didn’t check the manhole as soon as they got to her house. That would have saved her hours of
cleaning. That was the first thing that
Mr. Rooter did. Water/Wastewater
Superintendent Uitermark stated that the city has a sanitary sewer maintenance
plan where a third of the mains are cleaned every year. If that seems to be a problem area they can
have it cleaned every year. For some reason
there was a lot of grease in the main and he doesn’t know why. Previously, they haven’t had any problems in
that area. It was moved by Neely,
seconded by Ford to pay Sharon
for one day (8 hours) of lost wages at $23.00/hr. and the $100 service call. All were in favor.
It was moved by Varley, seconded by
Johnson to award the Housing Grant Contract to Lasco Construction in the amount
of $ 33,692 for the property at 518
S Cottonwood Street. All were in favor.
It was moved by Varley, seconded by Johnson
to approve Change Order #1 for the property located at 518 S Cottonwood Street
in the amount of ($7,178). This will
make the total contract amount for the property at 518 S Cottonwood Street $26,514. All were in favor.
The city received two bids for snow
removal. It was moved by Johnson,
seconded by Canny to accept the snow removal bid from Webb’s Mowing and Lawn
Care in the amount of $50/hr., with Robert Jacobson continuing to do the park
area. All were in favor.
It was moved by Ford, seconded by Canny
to approve Mayor Juhl’s appointment of Val Gregori to the Pool Board with her
term to expire June 30, 2012. All were
in favor.
Mayor Juhl proclaimed November 9 – 13,
2009 as American Education Week.
It was moved by Canny, seconded
by Varley to approve Resolution No. 09-15 entitled, A RESOLUTION TO APPROVE THE
CITY ANNUAL FINANCIAL REPORT FYE JUNE 30, 2009.
The roll was called for and is as follows: AYE:
Canny, Ford, Johnson, Neely, Varley; NAY: none.
Whereupon Mayor Juhl declared the resolution duly adopted and the same
placed on file.
It was moved by Neely, seconded by Ford to approve
Resolution No. 09-19 entitled, A RESOLUTION APPROVING THE RECOMMENDATION OF THE
ROLAND PLANNING & ZONING COMMISSION TO REZONE THE PROPERTY LOCATED AT 201 E
ASH STREET FROM I-1 TO C-1. The roll was
called for and is as follows: AYE: Canny, Ford, Johnson, Neely, Varley; NAY: none.
Whereupon Mayor Juhl declared the resolution duly adopted and the same
placed on file.
It was moved by Neely, seconded by Canny to approve the
third and final reading of Ordinance No. 72 entitled, AN ORDINANCE AMENDING THE
CODE OF ORDINANCES OF THE CITY OF ROLAND, IOWA, 2003, BY ADDING A NEW SECTION REGULATING SUMP PUMP
DRAINAGE. The roll was called for and is
as follows: AYE: Canny, Ford, Johnson, Neely, Varley;
NAY: none. Whereupon Mayor Juhl declared the ordinance
duly adopted upon its publication in the Story City Herald and the same placed
on file.
Council/Mayor
comments consisted of the following:
progress on fixing the EMC inspection recommendations and the new signs
at the brush site.
There was no
public input at this time.
With no
further business at this time, Neely moved adjournment of the meeting at 6:44
pm, seconded by Neely. All were in
favor. The next regular council meeting
will be Monday, November 23, 2009 at 6:00 p.m. at City Hall.
|
|
OCTOBER RECEIPTS
|
|
|
|
General Fund
|
$
155,204.98
|
|
|
Road Use Tax
|
$
12,952.29
|
|
|
TIF
|
$
27,958.33
|
|
|
Housing
Grant
|
$
30,640.00
|
|
|
Economic
Development
|
$
860.00
|
|
|
Meter
Deposit
|
$
300.00
|
|
|
Library
Trust
|
$ 7.65
|
|
|
Debt Service
|
$
4,171.49
|
|
|
Capital
Projects-NLAC
|
$ -
|
|
|
Water
|
$
14,485.56
|
|
|
Sewer
|
$
8,293.96
|
|
|
|
|
|
|
TOTAL
|
$
254,874.26
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
NOVEMBER CLAIMS
|
|
|
|
GENERAL FUND
|
|
|
|
|
|
|
Police Dept.
|
|
|
|
Story County
Treasurer
|
2nd qtr law
enforcement
|
$
14,481.25
|
|
|
Total Police
Dept.
|
$
14,481.25
|
|
|
|
|
|
Fire Dept.
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
65.25
|
|
Wheeler Auto
|
tune-up kit
|
$
12.98
|
|
|
Total Fire
Dept.
|
$
78.23
|
|
|
|
|
|
Roland Response Team
|
|
|
|
EFTPS
|
fed/ss/med
|
$
155.66
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
155.98
|
|
Electronic
Engineering
|
Nov '09
tower rent
|
$
21.00
|
|
Heart of Iowa Coop
|
fuel
|
$
84.21
|
|
Heartlink
|
battery
|
$
153.00
|
|
City
Employees
|
wages
|
$
661.26
|
|
|
Total Roland
Response Team
|
$
1,231.11
|
|
|
|
|
|
Streets
|
|
|
|
Heart of Iowa Coop
|
fuel
|
$
69.71
|
|
Roland Service
Center
|
tire repair
- F150
|
$
15.00
|
|
True Value
|
misc
supplies
|
$
41.88
|
|
|
Total
Streets
|
$
126.59
|
|
|
|
|
|
Street Lights
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
1,693.30
|
|
|
Total Street
Lights
|
$
1,693.30
|
|
|
|
|
|
Landfill/Garbage
|
|
|
|
Ames-Story
Environmental Landfill
|
debris from
brush pile
|
$
75.00
|
|
City of Ames
|
2nd half solid
waste fee
|
$
6,951.00
|
|
Stone
Sanitation
|
Oct '09
garbage hauling
|
$
6,904.17
|
|
Story City
Building Products
|
plywood for
sign
|
$
23.02
|
|
|
Total
Landfill/Garbage
|
$
13,953.19
|
|
|
|
|
|
Library
|
|
|
|
EFTPS
|
fed/ss/med
|
$
704.98
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
122.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
397.15
|
|
Alliant
Energy
|
gas &
electric
|
$
341.45
|
|
Baker &
Taylor
|
adult-juvenile
F/NF
|
$
839.01
|
|
Central
Iowa Library Service Area
|
meeting-Urbandale
|
$
15.00
|
|
Demco
|
book
processing supplies
|
$
138.01
|
|
ICN
|
long
distance
|
$ 2.68
|
|
Iowa Telecom
|
phone bill
|
$
61.40
|
|
Premier
Office Equipment
|
copier
maintenance
|
$
66.00
|
|
City
Employees
|
wages
|
$
2,974.65
|
|
|
Total
Library
|
$
5,662.33
|
|
|
|
|
|
Museum
|
|
|
|
Alliant
Energy
|
gas & electric
|
$
22.10
|
|
|
Total Museum
|
$
22.10
|
|
|
|
|
|
Park
|
|
|
|
EFTPS
|
fed/ss/med
|
$
70.04
|
|
Treasurer,
State of Iowa
|
state w/h
|
$ 3.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
50.13
|
|
Alliant
Energy
|
gas &
electric
|
$
72.67
|
|
Greenethumb
Lawn Care
|
weed control
|
$
650.00
|
|
Heart of Iowa Coop
|
fuel
|
$
22.18
|
|
Iowa Irrigation
|
fall shut
down-sprinkler system
|
$ 80.00
|
|
Reisetter's
Electric
|
new 320
service line-softball field
|
$
5,479.24
|
|
Ryerson's
|
dry
charge/electro-JD
|
$
114.61
|
|
City
Employees
|
wages
|
$
400.09
|
|
|
Total Park
|
$
6,941.96
|
|
|
|
|
|
Cemetery
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
20.50
|
|
|
Total Cemetery
|
$
20.50
|
|
|
|
|
|
Swimming Pool
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
65.74
|
|
Iowa Telecom
|
phone bill
|
$
27.33
|
|
Story City
Building Products
|
plywood for
gates
|
$
16.90
|
|
|
Total
Swimming Pool
|
$
109.97
|
|
|
|
|
|
Policy & Administration
|
|
|
|
EFTPS
|
fed/ss/med
|
$ 3.62
|
|
Iowa Public Employee
Retire Sys
|
IPERS
|
$
13.69
|
|
Aramark
|
rug rentals
|
$
32.03
|
|
First
American Bank
|
Oct '09
Ecorp fees
|
$
17.48
|
|
IKON Office
Solutions
|
copier
maintenance
|
$
28.35
|
|
Iowa State
University
|
SUDAS
updates
|
$
10.00
|
|
Iowa Telecom
|
phone bill
|
$
135.03
|
|
JBD
Enterprises
|
Oct '09 web
page maintenance
|
$
38.00
|
|
Kabel
Business Services
|
monthly
fee-Deneen
|
$ 3.25
|
|
Paul Hill
Roofing
|
chimney
repairs
|
$
70.00
|
|
Story City Herald
|
publications
|
$
683.42
|
|
Story County Recorder
|
filing/recording
fees-zoning change
|
$
14.00
|
|
US Cellular
|
cell phone
fees
|
$
97.68
|
|
City
Employees
|
wages
|
$
117.81
|
|
|
Total Policy
& Admin.
|
$
1,264.36
|
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL
|
$
45,584.89
|
|
|
|
|
|
|
|
|
|
ROAD USE
|
|
|
|
EFTPS
|
fed/ss/med
|
$
442.89
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
103.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
297.23
|
|
Alliant
Energy
|
gas &
electric
|
$
70.75
|
|
Heart of Iowa Coop
|
fuel
|
$
236.81
|
|
Henning, Sue
|
embroidery
on shirts-Harold
|
$
72.00
|
|
Iowa Telecom
|
phone bill
|
$
33.28
|
|
Story City Herald
|
snow removal
bid ad
|
$
62.50
|
|
US Cellular
|
phone bill
|
$
17.37
|
|
City
Employees
|
wages
|
$ 2,259.44
|
|
|
TOTAL ROAD USE
|
$
3,595.27
|
|
|
|
|
|
HOUSING GRANT
|
|
|
|
Story County Recorder
|
mortgage
recordings-Gillispie/Nehls
|
$
117.00
|
|
|
TOTAL HOUSING GRANT
|
$
117.00
|
|
|
|
|
|
METER DEPOSIT
|
|
|
|
Steward,
Steve
|
meter
deposit refund
|
$
100.00
|
|
|
TOTAL METER DEPOSIT
|
$
100.00
|
|
|
|
|
|
WATER
|
|
|
|
EFTPS
|
fed/ss/med
|
$
750.42
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
148.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
423.92
|
|
Treasurer,
State of Iowa
|
sales tax
|
$
965.00
|
|
Alliant
Energy
|
gas &
electric
|
$
923.58
|
|
Electric
Wholesale Co.
|
thermostat-N
well
|
$
31.18
|
|
First
American Bank
|
Oct '09
Ecorp fees
|
$
17.47
|
|
Hawkins
|
chlorine/phosphate
|
$
726.93
|
|
Heart of Iowa Coop
|
fuel
|
$
84.69
|
|
Iowa Telecom
|
phone bill
|
$
47.88
|
|
Kabel
Business Service
|
monthly
fee-Dean/Deneen
|
$ 4.87
|
|
LGI
|
water
testing
|
$
22.00
|
|
Roland Post
Office
|
water bill
postage
|
$
65.08
|
|
Roland Service
Center
|
(2)
tires/oil
|
$
134.27
|
|
True Value
|
misc
supplies
|
$
30.97
|
|
US Cellular
|
cell phone
fees
|
$ 8.68
|
|
City
Employees
|
wages
|
$
3,048.75
|
|
|
TOTAL WATER
|
$
7,433.69
|
|
|
|
|
|
SEWER
|
|
|
|
EFTPS
|
fed/ss/med
|
$
724.56
|
|
Treasurer, State
of Iowa
|
state w/h
|
$
120.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
299.66
|
|
Alliant
Energy
|
gas &
electric
|
$
441.81
|
|
First
American Bank
|
Oct '09
Ecorp fees
|
$
17.47
|
|
Heart of Iowa Coop
|
fuel
|
$
84.68
|
|
Iowa Telecom
|
phone bill
|
$
58.21
|
|
Kabel
Business Services
|
monthly
fee-Dean/Deneen
|
$ 4.88
|
|
LGI
|
wastewater
testing
|
$
344.08
|
|
Roland Post
Office
|
water bill
postage
|
$
65.09
|
|
Roland Service
Center
|
(2) tires
|
$
127.29
|
|
US Cellular
|
cell phone
fees
|
$ 8.68
|
|
City
Employees
|
wages
|
$
2,040.24
|
|
|
TOTAL SEWER
|
$
4,336.65
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL
|
$
61,167.50
|
_____________________________________ __________________________________________
Samuel Juhl, Mayor Deneen Frost, City Clerk
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