MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
OCTOBER 12, 2009
Note: The following minutes were approved by the Roland,
Iowa, City Council at the council’s October 26, 2009, meeting.
The Roland City
Council met in regular session on Monday, October 12, 2009, at 6:00 pm, at the Roland City
Hall, with Mayor Samuel Juhl presiding. Council members present at roll call were
Duane Canny, Larry Ford, Corey Johnson, Jeri Neely and Erin
Varley. Also present
were Street Superintendent Harold Hovick, Water/Wastewater Superintendent Dean
Uitermark and 16 visitors and members of the community.
It was moved
by Varley, seconded by Canny to approve the consent agenda which contained the
following items: October 12, 2009
agenda, minutes from the September 28, 2009 meeting, as written,
Clerk/Treasurer reports, claims as submitted.
All were in favor.
There was
public input at this time from Sgt. Randy Mortvedt. He updated the council on the speed trailer
and the H1N1 protocol policy being worked on by the Sheriff’s Office.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported MER
Engineering has shot the grades for both Logan and Elm Streets and will be back
later to do the topo for the new park area on the west edge of town. He is working on fixing a couple sump pump
collection lines. He was asked to remove
all the non-burnable items from the landfill site so people will quit adding to
the piles. He is also working on signs
to put up regarding dumping at the landfill site.
Water/Wastewater Department – Water/Wastewater Superintendent Dean
Uitermark reported the surge tank has been fixed and the pool is filled.
City Clerk - City Clerk Deneen Frost reported she’d like to meet with
her Administrative Committee on a couple of items.
Tom Sailer with Alliant Energy was
present to discuss the upcoming Electric Franchise which will be up for renewal
in June of 2010. He provided the City
Clerk with the necessary forms to get the renewal started. There was a brief discussion regarding
franchise fees. The council asked him
about the electric rate increase and where it was at. Tom reported that they are asking for 18% but
they are not sure whether the Utilities Board will approve that amount. They should know sometime in the first
quarter of 2010. Tom also reported that
they have finished up the project on the east side of town.
Library Board President Marvin Wright
and Board member Steve Olson were present to ask the council if they can move
the library collection to the building located at 221 N Main Street. Marvin reported that the board voted 4 ayes,
2 nays, 1 abstention to “move the Library temporarily, or permanent if funds
don’t materialize, to 221 N Main
Street and specified new carpet, ADA compliant restroom and general remodeling
and requested someone make a plan and present it to the Council”. Marvin stated that the intent is to
temporarily move the collection to 221
N Main Street while they work with the Foundation
to make the best sight possible. There
are a number of concerns with the current site and they’d rather not blow
$50,000 to fix it up. Rather, they’d
like to think of this as Step 1 with the final goal of moving to 201 E Ash Street.
Steve Olson reported on the funds
available between the two boards. He has
reviewed the previous bids the City received a couple years ago and has talked
with one of the contractors. The contractor
doesn’t think that there should be too much difference in price. The Board would like to invest the Library
Board funds into fixtures (shelving, desks, chairs, etc) and use the
Foundation’s money for the remodeling.
They would be looking at a time of a month to finalize the remodeling
plans and then two and a half months for the remodeling. A drawing was presented showing that the
collection would fit in the building located at 221 N Main Street.
They were asked what the concerns were
with the current Library and the urgency to move right now. Marvin stated that the electric in minimal,
which keeps them from adding additional computers plus they don’t have space
for a third computer and it doesn’t meet ADA
standards. It was pointed out that they
haven’t met ADA
standards for many years. There was
concern that the Library Board and the Foundation aren’t work together on
pursuing a new Library. Marvin stated they need to build relationships and that
takes time.
Library Foundation President Britany
Danielson updated the council on the amount of funds the Foundation has to
date. They are concerned that they will
have to have additional funds to show local support for the grants if the Board
starts spending what they have on hand.
She also pointed out that grants do not fund temporary sites. The Foundation spent a year working with the
Coop to get the building and property located at 201 E Ash Street and was putting a plan
together for that site when all this come up.
The Foundation feels it will slow the process if they move to 221 N Main Street.
CM Varley feels it would be a win/win
situation. Place a “Future Site of the
Library” sign on the building at 201 E Ash Street, improve the building at 221
N Main Street and address some of the citizen’s needs, and recommends we move
forward. CM Ford would like to fix up
the building at 221 N Main Street
and then when the Library moves into the building at 201 E Ash Street and the building at 221 N Main Street
sales, the City could reimburse them for the modification costs at 221 N Main Street. CM Johnson feels that is a lot of money to
spend on a building that isn’t for sale until they move over to the building at
201 E Ash Street. CM Neely said she isn’t going to make a
decision until she sees some real cost and commitment information.
Children’s Librarian Kim Auld stated
that her concerns with moving to 221 N Main Street are: they will still have the 7’ shelves that the
kid’s can’t reach; it only makes the Library ADA compliant; there will be no
space for the program room - they’d like to keep everything under one roof so
they don’t have to pay utilities on two buildings, plus with having two
buildings it effects staffing; with having two buildings the kids aren’t
checking out books as they would if everything was under one roof; they will
still need to continue weeding out old books for new ones; and that they are
trading one small space for another small space.
It was questioned why the building at 221 N Main Street
was ever purchased for the Library. It
was explained that NLAC looked at several spots in town and couldn’t find an
appropriate site. The building at 221 N Main Street
wasn’t the most opportune place, but they felt they could fit in there. They also had the option to purchase the Boyd
building to allow for expansion.
The Library Board and the Foundation
were directed to come up with a plan that details the costs, timelines, etc to
present to the council at the next council meeting.
It was moved by Johnson, seconded
by Canny to approve Resolution No. 09-14 entitled, A RESOLUTION DIRECTING THE
CITY CLERK TO FILE A LIEN FOR THE COLLECTION OF UNPAID UTILITY BILLS. The roll was called for and is as
follows: AYE: Canny, Ford, Johnson, Neely, Varley;
NAY: none. Whereupon Mayor Juhl declared the resolution
duly adopted and the same placed on file.
It was moved by Canny, seconded by Varley to approve the
first reading of Ordinance No. 72 entitled, AN ORDINANCE AMENDING THE CODE OF
ORDINANCES OF THE CITY OF ROLAND, IOWA, 2003, BY ADDING A NEW SECTION
REGULATING SUMP PUMP DRAINAGE. The roll
was called for and is as follows:
AYE: Canny, Ford, Johnson, Neely,
Varley; NAY: none. Whereupon Mayor Juhl declared the first
reading of the ordinance passed and that it is placed on the next agenda for
its second reading.
Council/Mayor
comments consisted of the following: the
basket ball court is looking great; CM’s Johnson & Neely will be meeting
with the City Engineer on the 23rd to go over the wastewater plans,
adjustment and placement of the driver feedback signs.
There was no
public input.
With no
further business at this time, Johnson moved adjournment of the meeting at 7:25
pm, seconded by Neely. All were in
favor. The next regular council meeting
will be Monday, October 26, 2009 at 6:00 p.m. at City Hall.
|
|
SEPTEMBER RECEIPTS
|
|
|
|
General Fund
|
$
42,740.84
|
|
|
Road Use Tax
|
$
9,691.68
|
|
|
TIF
|
$
2,250.58
|
|
|
Housing
Grant
|
$ -
|
|
|
Economic
Development
|
$
860.00
|
|
|
Meter
Deposit
|
$
100.00
|
|
|
Library
Trust
|
$ 7.65
|
|
|
Debt Service
|
$
732.59
|
|
|
Capital
Projects-NLAC
|
$ -
|
|
|
Water
|
$
14,728.22
|
|
|
Sewer
|
$
8,256.69
|
|
|
|
|
|
|
TOTAL
|
$
79,368.25
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
OCTOBER CLAIMS
|
|
|
|
GENERAL FUND
|
|
|
|
|
|
|
Fire Dept.
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
58.98
|
|
|
Total Fire
Dept.
|
$
58.98
|
|
|
|
|
|
Roland Response Team
|
|
|
|
EFTPS
|
fed/ss/med
|
$
74.14
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
74.36
|
|
|
Total Roland
Response Team
|
$
148.50
|
|
|
|
|
|
Streets
|
|
|
|
Alliant Energy
|
gas &
electric
|
$ -
|
|
Heart of Iowa Coop
|
fuel
|
$
61.65
|
|
Martin
Marietta Material
|
Class A rock
|
$
433.09
|
|
Menard's
|
light bulbs
|
$
21.96
|
|
Quick Supply
|
road surface
paper - Logan
St project
|
$
377.15
|
|
True Value
|
bolts
|
$ 7.08
|
|
|
Total
Streets
|
$
900.93
|
|
|
|
|
|
Street Lights
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
1,711.45
|
|
|
Total Street
Lights
|
$
1,711.45
|
|
|
|
|
|
Landfill/Garbage
|
|
|
|
Stone
Sanitation
|
garbage
hauling - Sept. '09
|
$
6,954.05
|
|
|
Total
Landfill/Garbage
|
$
6,954.05
|
|
|
|
|
|
Library
|
|
|
|
EFTPS
|
fed/ss/med
|
$
710.60
|
|
Treasurer, State
of Iowa
|
state w/h
|
$
114.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
399.28
|
|
Alliant
Energy
|
gas &
electric
|
$
306.21
|
|
Baker &
Taylor
|
adult-juvenile
F/NF
|
$
574.76
|
|
ICN
|
long
distance
|
$ 3.25
|
|
Premier
Office Equipment
|
copier
maintenance
|
$
66.00
|
|
Terpstra,
Nancy
|
juvenile
F/NF
|
$
36.00
|
|
Lekwa
Heating & Cooling
|
furnace
checks
|
$
80.00
|
|
City
Employees
|
wages
|
$
1,511.96
|
|
|
Total
Library
|
$
3,802.06
|
|
|
|
|
|
Museum
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
69.60
|
|
|
Total Museum
|
$
69.60
|
|
|
|
|
|
Park
|
|
|
|
EFTPS
|
fed/ss/med
|
$
346.94
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
72.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
210.54
|
|
Alliant
Energy
|
gas &
electric
|
$
74.74
|
|
Heart of Iowa Coop
|
fuel
|
$
55.66
|
|
City
Employees
|
wages
|
$
1,568.23
|
|
|
Total Park
|
$
2,328.11
|
|
|
|
|
|
Cemetery
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
21.18
|
|
|
Total Cemetery
|
$
21.18
|
|
|
|
|
|
Swimming Pool
|
|
|
|
Alliant
Energy
|
gas & electric
|
$
80.76
|
|
Story City
Building Products
|
re-rod (bb
court project)
|
$
483.30
|
|
True Value
|
anitfreeze/ww
fluid
|
$
25.54
|
|
|
Total
Swimming Pool
|
$
589.60
|
|
|
|
|
|
Policy & Administration
|
|
|
|
EFTPS
|
fed/ss/med
|
$
30.14
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
53.13
|
|
Aramark
|
rug rentals
|
$
32.03
|
|
Denman &
Company
|
partial
payment of audit services
|
$
4,000.00
|
|
Frost,
Deneen
|
reimb for
mileage/meals (July-Sept)
|
$
357.12
|
|
IKON Office
Solutions
|
copier
maintenance
|
$
44.81
|
|
Iowa League of
Cities
|
budget
workshop-Dec 10
|
$
30.00
|
|
JBD
Enterprises
|
Sept '09 web
page maint./new page
|
$
73.00
|
|
Kabel
Business Services
|
monthly
fee/hra reimb-Deneen
|
$
75.39
|
|
Lekwa
Heating & Cooling
|
furnace
checks
|
$
85.00
|
|
Roland Post
Office
|
permit fee
|
$
61.66
|
|
Sam's Club
|
payment (see
note on bill)
|
$
218.36
|
|
Story City Herald
|
publications
|
$
310.20
|
|
The Building
Inspectors
|
nuisance
inspection charges
|
$
288.66
|
|
US Cellular
|
cell phone
fees
|
$
77.53
|
|
City
Employees
|
wages
|
$
554.07
|
|
|
Total Policy
& Admin.
|
$
6,291.10
|
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL
|
$
22,875.56
|
|
|
|
|
|
|
|
|
|
ROAD USE
|
|
|
|
EFTPS
|
fed/ss/med
|
$
516.62
|
|
Treasurer, State
of Iowa
|
state w/h
|
$
120.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
330.25
|
|
Alliant
Energy
|
gas &
electric
|
$
46.49
|
|
Ames Outdoor
Power
|
16"
chain for chain saw
|
$
27.89
|
|
Heart of Iowa Coop
|
fuel/oil/grass
seed
|
$
283.61
|
|
Municipal
Supply
|
tile for S Cottonwood project
|
$
353.40
|
|
Ryerson's
|
transmission
repairs - JD 3010
|
$
5,223.28
|
|
US Cellular
|
cell phone
fee
|
$
29.15
|
|
City
Employees
|
wages
|
$
1,240.22
|
|
|
TOTAL ROAD USE
|
$
8,170.91
|
|
|
|
|
|
WATER
|
|
|
|
EFTPS
|
fed/ss/med
|
$
1,719.99
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
310.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
811.72
|
|
Treasurer,
State of Iowa
|
sales tax
|
$
867.00
|
|
Alliant
Energy
|
gas &
electric
|
$
996.46
|
|
First
American Bank
|
Sept '09
Ecorp fees
|
$
18.53
|
|
Hawkins
|
chlorine
|
$
377.50
|
|
Heart of Iowa Coop
|
fuel
|
$
57.88
|
|
Iowa One Call
|
locates
|
$
16.65
|
|
Kabel
Business Service
|
monthly
fee/hra reimb-Dean/Deneen
|
$
52.95
|
|
LGI
|
water
testing
|
$
22.00
|
|
Roland Post
Office
|
water bill
postage
|
$
65.48
|
|
Roland Post
Office
|
permit fee
|
$
61.67
|
|
Uitermark,
Dean
|
reimb for
clothing allowance
|
$
25.33
|
|
US Cellular
|
cell phone
fees
|
$
14.56
|
|
City
Employees
|
wages
|
$
2,783.40
|
|
|
TOTAL WATER
|
$
8,201.12
|
|
|
|
|
|
SEWER
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
497.08
|
|
Brown Supply
|
15"
pipe/elbows/caps-backwash proj
|
$
1,856.50
|
|
First American
Bank
|
Sept '09
Ecorp fees
|
$
18.53
|
|
Heart of Iowa Coop
|
fuel
|
$
57.87
|
|
Iowa One Call
|
locates
|
$
16.65
|
|
Kabel
Business Services
|
monthly
fee/hra reimb-Dean/Deneen
|
$
52.94
|
|
LGI
|
wastewater
testing
|
$
235.12
|
|
Roland Post
Office
|
water bill
postage
|
$
65.48
|
|
Roland Post
Office
|
permit fee
|
$
61.67
|
|
Uitermark,
Dean
|
reimb
clothing/meal/mileage-Dubuque
|
$
227.34
|
|
US Cellular
|
cell phone
fees
|
$
14.56
|
|
|
TOTAL SEWER
|
$
3,103.74
|
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL
|
$
42,351.33
|
_____________________________________ _____________________________________
Samuel Juhl, Mayor Deneen Frost, City Clerk
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