MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
AUGUST 9, 2010
Note: The following minutes were approved by the Roland,
Iowa, City Council at the council’s August 23, 2010, meeting.
The Roland
City Council met in regular session on Monday, August 9, 2010, at 6:00 pm, at
the
It was moved
by Ford, seconded by Canny to approve the consent agenda which contained the
following items: August 9, 2010 agenda,
minutes from the July 26, 2010 meeting as written, Clerk/Treasurer reports,
claims as submitted, and tax abatement for Chad & Linda Markwardt. All were in favor.
There was no
public input at this time.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick had nothing to report
at this time. He was asked about smoke
testing, mosquito spraying and the weeds along the fence line on
Water/Wastewater
Departments – Water/Wastewater Superintendent Nathan Hovick reported the heater
at the pool is working again. They are
working with the DNR regarding the bypassing and are trying to get the lagoon
levels down. Alan will make notes of the
discharge in the monthly reports. Well
#2 quit working. Larson’s checked it out
and the voltage at the well house was “stumped”. Alliant checked it out and they had a bad
transformer, which they replaced. The
motor seems to be working OK for now.
Larson’s will be back to check the motor in a couple of days. The generator at the wastewater plant is
working like it is suppose too.
City Clerk –
City Clerk Deneen Frost reported IAMU (
Mayor Fritz declared that this was the
time and the place for the public hearing on the inspection of bids for the
proposed 2010 Street Improvements Project.
With there being no written or oral comments for or against the bids
received for the 2010 Street Improvements Project, it was moved by Canny,
seconded by Ford to close the public hearing.
All were in favor.
It was moved by Neely, seconded by Ford
to approve Resolution No. 10-18 entitled, FINALLY APPROVING AND CONFIRMING
PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE STREET
IMPROVEMENTS PROJECT. The roll was
called for and is as follows: AYE: Canny, Ford, Neely; NAY: none.
Whereupon Mayor Fritz declared the resolution duly adopted and the same
placed on file.
Bids for the 2010 Street Improvements
Project are as follows:
K.
Cunningham Construction $258,052.75
Allied
Manatts Group, LLC $264,776.00
Jasper
Construction Services, Inc $272,325.50
Con-Struct,
Inc $282,000.00
Alliance
Construction Group, LLC $314,329.05
Cedar
Valley Corp $317,023.90
Concrete
Technologies Inc. $323,580.00
Godbersen-Smith
Construction Co. $350,362.75
After reviewing the following bids, it
was moved by Canny, seconded by Neely to approve Resolution No. 10-19 entitled,
AWARDING CONTRACT FOR THE STREET IMPROVEMENT PROJECT. The roll was called for and is as
follows: AYE: Canny, Ford, Neely; NAY: none.
Whereupon Mayor Fritz declared the resolution duly adopted and the same
placed on file. Award of the contract
went to K. Cunningham Construction.
It was moved by Neely, seconded by Ford
to approve Resolution No. 10-20 entitled, APPROVING CONTRACT AND PERFORMANCE
AND/OR PAYMENT BONDS FOR THE STREET IMPROVEMENT PROJECT. The roll was called for and is as follows: AYE: Canny,
Ford, Neely; NAY: none. Whereupon Mayor Fritz declared the resolution
duly adopted and the same placed on file.
It was moved by Neely, seconded by Ford
to authorize Mayor Fritz to sign the contract with BMI (Bolton-Menk, Inc) for
engineering services for the 2010 Street Improvements Project and with CMT
(Construction Materials Testing) to do the inspections for the 2010 Street
Improvements Project. All were in favor.
It was moved by Neely, seconded by
Canny to approve Resolution No. 10-21 entitled, RESOLUTION TO FIX A DATE FOR A
PUBLIC HEARING ON A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED
$425,000. The roll was called for and is
as follows: AYE: Canny, Ford, Neely; NAY: none.
Whereupon Mayor Fritz declared the resolution duly adopted and the same
placed on file.
Jason Elsberry was present to discuss
the keeping of “urban” chickens within the city limits. He was unaware that there was an ordinance
that did not allow chickens in the city limits and apologized for that. Once he found out he contacted Mayor Fritz
and CM Varley to see what he needed to do.
He currently has five (5) laying hens that he uses to feed his family of
five. .
He stated that the chickens will also be used for insect control and
garden compost. He has visited with the
neighbors and they don’t have an issue with it.
He is not planning on getting any roosters. After discussion on what other cities are
doing, City Clerk Frost was directed to draft an ordinance for the next council
meeting.
There were no
Council/Mayor comments at this time.
There was no
public input at this time.
With no
further business at this time, Neely moved adjournment of the meeting at 6:44
pm; seconded by Ford. All were in favor.
The next regular council meeting will be Monday, August 23, 2010 at 6:00 p.m.
at City Hall.
|
|
AUGUST CLAIMS |
|
|
|
GENERAL FUND |
|
|
|
|
|
|
Roland Response Team |
|
|
|
EFTPS |
fed/ss/med |
$
130.46 |
|
|
IPERS |
$
227.40 |
|
Electronic
Engineering |
Aug '10
tower rent |
$
21.00 |
|
City
Employees |
wages |
$
730.89 |
|
|
Total Roland
Response Team |
$
1,109.75 |
|
|
|
|
|
Streets |
|
|
|
Key Coop |
fuel |
$
100.86 |
|
Martin
Marietta Materials |
class
"A" rock |
$
93.61 |
|
|
Total
Streets |
$
194.47 |
|
|
|
|
|
Landfill/Garbage |
|
|
|
Stone
Sanitation |
garbage
hauling - July '10 |
$
6,854.28 |
|
|
Total
Landfill/Garbage |
$
6,854.28 |
|
|
|
|
|
Library |
|
|
|
EFTPS |
fed/ss/med |
$
379.05 |
|
Treasurer,
State of |
state w/h |
$
168.00 |
|
|
IPERS |
$
584.92 |
|
Baker &
Taylor |
adult-juvenile
F/NF |
$
597.88 |
|
Cyclone
Awards |
recognition
plaque & name plates |
$
249.00 |
|
Demco |
book covering
supplies |
$
158.28 |
|
ICN |
long
distance |
$
3.34 |
|
|
phone bill |
$
58.51 |
|
Lowe's |
light bulbs |
$
55.92 |
|
State
Library of |
EBSCOHost
annual subscription |
$
64.72 |
|
ODE Design |
adult F/NF |
$
38.00 |
|
Premier
Office Equipment |
copier
maintenance |
$
73.00 |
|
Terpstra,
Nancy |
juvenile
F/NF |
$
54.00 |
|
|
|
|
|
City
Employees |
wages |
$
1,551.39 |
|
|
Total
Library |
$
4,036.01 |
|
|
|
|
|
Park |
|
|
|
EFTPS |
fed/ss/med |
$
377.58 |
|
Treasurer,
State of |
state w/h |
$
74.00 |
|
|
IPERS |
$
226.77 |
|
Key Coop |
fuel |
$
147.88 |
|
|
replace dip
stick & valve stem, oil, grease |
$
76.57 |
|
City
Employees |
wages |
$
1,591.32 |
|
|
|
$
2,494.12 |
|
|
|
|
|
Swimming Pool |
|
|
|
EFTPS |
fed/ss/med |
$
938.42 |
|
Treasurer,
State of |
state w/h |
$
195.00 |
|
Braun, Diane |
reimb for
supplies |
$
13.36 |
|
Hawkins |
chlorine |
$
1,165.00 |
|
|
phone bill |
$
56.36 |
|
LGI |
coliform
testing |
$
11.00 |
|
Lowe's |
hose/pipe
hanger/screws/light timer |
$
79.04 |
|
True Value |
light
bulbs/liq plumber/mop head/key |
$
24.46 |
|
City
Employees |
wages |
$
5,538.14 |
|
|
Total
Swimming Pool |
$
8,020.78 |
|
|
|
|
|
Policy & Administration |
|
|
|
EFTPS |
fed/ss/med |
$
3.64 |
|
|
IPERS |
$
14.32 |
|
Aramark |
rug rentals |
$
34.53 |
|
First
American Bank |
eCorp
fees-July '10 |
$
19.56 |
|
IKON Office
Solutions |
copier
maintenance |
$
30.39 |
|
IMFOA |
IaCMC
certification renewal |
$
25.00 |
|
|
phone bill |
$
151.13 |
|
JBD
Enterprises |
July '10
webpage maintenance |
$
38.00 |
|
Kabel
Business Services |
monthly
fee/hra payment-Deneen |
$
186.25 |
|
Kelly
Printing |
(4pc)
toner-OKI |
$ 367.50
|
|
Mid-Iowa
Environmental |
asbestos
removal-209 |
$
1,250.00 |
|
|
publications |
$
480.17 |
|
US Cellular |
cell phone
fees |
$
46.35 |
|
City
Employees |
wages |
$
117.55 |
|
|
Total Policy
& Admin. |
$
2,764.39 |
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL |
$25,473.80 |
|
|
|
|
|
|
|
|
|
ROAD USE |
|
|
|
EFTPS |
fed/ss/med |
$
277.03 |
|
Treasurer,
State of |
state w/h |
$
186.00 |
|
|
IPERS |
$
533.67 |
|
Key Coop |
fuel |
$
195.89 |
|
|
phone bill |
$
34.58 |
|
Ryerson's |
cover |
$
7.85 |
|
US Cellular |
cell phone
fee |
$
29.38 |
|
Wheeler Auto |
gasket
material |
$ 4.69 |
|
City
Employees |
wages |
$
1,263.51 |
|
|
TOTAL ROAD USE |
$
2,532.60 |
|
METER DEPOSIT |
|
|
|
Anderson,
Rosemary |
meter
deposit refund |
$
100.00 |
|
Brennaman,
Elizabeth |
meter
deposit refund |
$
100.00 |
|
Kelly, Drew |
meter
deposit refund |
$
100.00 |
|
Kepley,
Jarred |
meter
deposit refund |
$
100.00 |
|
Whitaker,
Wendy |
meter
deposit refund |
$
100.00 |
|
|
TOTAL METER DEPOSIT |
$
500.00 |
|
|
|
|
|
LIBRARY TRUST |
|
|
|
Storey Kenworthy |
furnishings |
$
613.99 |
|
|
TOTAL LIBRARY TRUST |
$
613.99 |
|
|
|
|
|
WATER |
|
|
|
EFTPS |
fed/ss/med |
$
1,157.95 |
|
Treasurer,
State of |
state w/h |
$
470.00 |
|
|
IPERS |
$ 1,349.38
|
|
Treasurer,
State of |
July '10
sales tax |
$
928.00 |
|
First
American Bank |
July '10
eCorp fees/isf fees |
$
23.32 |
|
Heart of |
fuel |
$
61.04 |
|
IAMU |
GIS workshop |
$
12.50 |
|
|
phone bill |
$
49.18 |
|
Kabel
Business Service |
monthly/hra
payments-Deneen/Nathan |
$
96.37 |
|
LGI |
water/SDWA
testing |
$
165.00 |
|
Roland Post
Office |
water bill
postage |
$
65.02 |
|
True Value |
supplies |
$
52.57 |
|
US Cellular |
cell phone
fees |
$
14.57 |
|
City
Employees |
wages |
$
3,874.43 |
|
|
TOTAL WATER |
$
8,319.33 |
|
|
|
|
|
SEWER |
|
|
|
First
American Bank |
July '10
eCorp fees/isf fees |
$
23.32 |
|
Key Coop |
fuel |
$
61.04 |
|
Hach |
DO meter w
pH probe |
$
1,669.33 |
|
IAMU |
GIS workshop |
$
12.50 |
|
|
annual NPDES
permit fee |
$
210.00 |
|
|
phone bill |
$
60.91 |
|
Kabel
Business Services |
Monthly fee/hra
payments-Deneen/Nathan |
$
96.38 |
|
LGI |
wastewater
testing |
$
289.10 |
|
|
water bill
postage |
$
65.01 |
|
US Cellular |
cell phone
fees |
$
14.56 |
|
|
TOTAL SEWER |
$
2,502.15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL |
$39,941.87 |
_____________________________________ __________________________________________
Roger Fritz, Mayor Deneen
Frost, City Clerk