MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

MONDAY, JULY 28, 2008

 

Note:  The following minutes were approved by the Roland, Iowa, City Council at its August 11, 2008, council meeting.

 

The Roland City Council met in regular session on Monday, July 28, 2008, at 7:00 p.m., at the Roland City Hall with Mayor Samuel Juhl presiding.  Council members present at roll call were Duane Canny, Larry Ford, Jeri Neely and Erin Varley.  Absent was council member Corey Johnson.  Also present were 10 visitors and members of the community.

 

It was moved by Ford, seconded by Varley to approve the consent agenda which contained the following items:  July 28, 2008 agenda, minutes from the July 14, 2008 and July 15, 2008 meetings as written, clerk/treasurer reports, claims as submitted, and Class “C” Beer Permit and Sunday Sales for Casey’s General Store.  All were in favor.

 

There was no public input at this time.

 

Department Head Reports were as follows: 

 

Street Department - Street Superintendent Harold Hovick reported there was a miscommunication at the Engineer’s Office regarding looking at the speed limit signs and making them uniform throughout town.  Someone from the office will be here this week to look at the signage.  This will push back the painting and the placement of the signs.  Harold provided the Council with the bids he received for the Driver Feedback Signs.  Prices ranged from $7300 - $7800.  Consensus of the Council was to move forward with the purchase of the Driver Feedback Sign from Informational Display.  Harold stated he received the bid to resurface S Main Street from Maple Street to Locust Street in the amount of $98,000.00.  DenCo will be here tomorrow to do the crack filling on Bryan Avenue.  Harold also reported he has 204 tree trimming letters that need to be sent.

 

Water/Wastewater Department – Water/Wastewater Superintendent Dean Uitermark was not present.  Council members asked about the new pump.  Harold said the pump is up and running.

 

City Clerk - City Clerk Deneen Frost has nothing to report at this time.

 

Discussion on the Grocery Store was tabled until later in the meeting, just in case someone from RADC showed up to give an update.

 

It was moved by Canny, seconded by Varley to accept the resignation of Pool Board member Becky Barclay.  All were in favor.

 

It was moved by Varley, seconded by Canny to approve the following appointment made by Mayor Juhl:

            Pool Board                    Jen Jackson                  3 yr term           Expires – June 30, 2011

 

Rob Coghlan and Adam Pitman were present to discuss the painting of the pool.  They also inquired about the amount of water the pool is losing.  Harold said that it is losing about 3700 gallons a day and that he has added water to the pool once in two weeks.  At the last meeting, Harold was directed to contact the City Engineer Eldon Rossow and have him contact Pool Tech to come in and take a look at the pool when it closes to see if they can pinpoint where it is leaking.  The Pool Board would like to get a hold of someone who paints pools now so they can get on the scheduled.  Harold will get a couple of estimates and get back with the Pool Board.

 

Rob Coghlan was also present to discuss the sewer situation on the property he bought.  There is a place in the back of the property for the sanitary hookup, but it is only 6’ deep.  He’d like to hook up to something deeper and wants to know whose responsibility that would be.  There were two spots discussed.  The first spot would involve tearing up the right of way and part of Cottonwood Street.  The second spot would also involve tearing up the right of way, boring under Cottonwood Street and tearing up Samson Street.  The Council stated that it would be his option on where he’d like to hookup, but he would be responsible for all the costs, including repairing the streets and the right of way.  Harold was directed by the Council to contact DrainTech and have them locate where the shallow sanitary line is stubbed too.

 

City Clerk Frost asked that the last paragraph in the Goal Setting Report for 2008 be changed to include the Mayor and City Council before it is approved.  All present agreed.  It was moved by Varley, seconded by Ford to approve the Goal Setting Report for 2008 with the noted change above.  All were in favor.

 

The Council tabled discussion on clarifying their position on the Library expansion.  They will discuss this at the next work session.

 

Set August 26, 2008 at 5:00 p.m. as the date for the Council’s next work session to develop the Action Plan for the Goal Setting Report.  This will also include clarifying their position on the Library expansion.

 

At this time, no one from the RADC was present to give an update on the Grocery Store and was tabled until the next meeting.  CM Canny updated the Council on what was discussed at the last RADC meeting pertaining to this situation.

 

Council/Mayor comments consisted of the following:  Mayor Juhl apologized to those who were present to hear discussion on the Library issue.  They are welcome to attend the work session on August 26th, but will not be allowed to participate in the discussion.

 

There was public input at this time from Adam Pitman on the status of the park area at the pool; Kristy Anderson on whether the RADC is trying to get a grocery store at the current location or anywhere else; and Shirley Hemphill on the status of the Library expansion.

 

With no further business at this time, Varley moved adjournment of the meeting at 8:00 p.m., seconded by Neely.  All were in favor.  The next regular council meeting will be Monday, August 11, 2008, at 7:00 p.m. at City Hall.

 

 

 

JUNE RECEIPTS

 

 

General Fund

 $ 39,713.26

 

Road Use Tax

 $   9,695.37

 

TIF

 $            -  

 

Economic Development

 $   1,347.43

 

Meter Deposit

 $      500.00

 

Library Trust Fund

 $        39.44

 

Debt Service

 $      224.42

 

Capital Projects

 $            -  

 

Water Utility

 $ 14,447.52

 

Sewer Utility

 $ 93,531.57

 

 

 

 

      TOTAL        

 $159,499.01

 

 

 

 

 

 

 

 

 

 

JULY CLAIMS

 

 

GENERAL FUND

 

 

 

 

Fire

 

 

EFTPS

Fed/SS/Med

 $        41.32

Ia Public Employee Retire Sys

IPERS

 $        11.26

Ed M. Feld Equipment Co.

SCBA brackets

 $      193.00

 

Total Fire Dept.

 $      245.58

 

 

 

Roland Response Team

 

 

EFTPS

Fed/SS/Med

 $      212.58

Ia Public Employee Retire Sys

IPERS

 $      195.60

City Employees

wages

 $      427.77

 

Total Roland Response Team

 $      835.95

 

 

 

Streets-General

 

 

Cyclone Window, Door & More Store

caulk for shop bldg

 $          9.79

Gookin Ford

2008 Ford F250

 $ 21,927.64

 

Total Streets-General

 $ 21,937.43

 

 

 

Library

 

 

EFTPS

Fed/SS/Med

 $      792.53

Ia Public Employee Retire Sys

IPERS

 $      312.06

Treasurer, State of Iowa

Iowa w/h

 $        90.00

Business Card (Platinum Plus)

prog-office-misc/juvenile F-NF/dvd's/postage

 $      389.76

Wal-Mart

prog-office supplies/dvd's

 $      178.66

City Employees

wages

 $   1,637.38

 

Total Library

 $   3,400.39

 

 

 

Park

 

 

EFTPS

Fed/SS/Med

 $      411.93

Ia Public Employee Retire Sys

IPERS

 $      200.93

Treasurer, State of Iowa

Iowa w/h

 $        68.00

Iowa Irrigation

adjust sprinkler system

 $        70.00

City Employees

wages

 $   1,511.10

 

Total Park

 $   2,261.96

 

 

 

Swimming Pool

 

 

EFTPS

Fed/SS/Med

 $   2,243.89

Treasurer, State of Iowa

Iowa w/h

 $      161.00

American Red Cross

certification cards

 $      112.50

Hawkins Water Treatment

chlorine

 $   1,635.12

City Employees

wages

 $   6,409.57

 

Total Swimming Pool

 $ 10,562.08

 

 

 

Policy & Administration

 

 

EFTPS

Fed/SS/Med

 $          3.64

Ia Public Employee Retire Sys

IPERS

 $        13.07

Business Card (Platinum Plus)

annual conference registration

 $      192.00

IKON Office Solutions

copier lease

 $      172.00

Frost, Deneen

reimb for meals/mileage (June & July)

 $      239.77

Iowa Prison Industries

"no smoking" signs-decals

 $      166.32

City Employees

wages

 $      118.30

 

Total Policy & Admin.

 $      905.10

 

 

 

 

TOTAL GENERAL

 $ 40,148.49

 

 

 

ROAD USE

 

 

EFTPS

Fed/SS/Med

 $      608.10

Ia Public Employee Retire Sys

IPERS

 $      324.49

Treasurer, State of Iowa

Iowa w/h

 $      122.00

Mid-America Research Chemical

melt-a-way

 $      242.14

Wellmark Blue Cross Blue Shield

August '08 premium

 $      622.50

City Employees

wages

 $   1,214.91

 

TOTAL ROAD USE

 $   3,134.14

 

 

 

METER DEPOSITS

 

 

Bright, Jeremy

meter deposit refund

 $      100.00

Carstensen, Ryan

meter deposit refund

 $      100.00

Jensen, Justin

meter deposit refund

 $      100.00

Markwardt, Lynda

meter deposit refund

 $      100.00

Matchie, Sara

meter deposit refund

 $      100.00

 

TOTAL METER DEPOSIT

 $      500.00

 

 

 

WATER

 

 

First American Bank

Fed/SS/Med

 $   1,804.96

Ia Public Employee Retire Sys

IPERS

 $      763.39

Treasurer, State of Iowa

Iowa w/h

 $      286.00

First American Bank

eCorp fees

 $        18.54

Hall Backhoe & Trenching

curb box-S Vine/4 service lines-S Main

 $   1,690.00

Hawkins Water Treatment

chlorine/phosphate

 $      851.56

Wellmark Blue Cross Blue Shield

August '08 premium

 $   1,245.00

City Employees

wages

 $   2,809.25

 

TOTAL WATER

 $   9,468.70

 

 

 

SEWER

 

 

Central Iowa Televising

annual cleaning of sanitary sewer mains

 $   2,750.00

Central Service & Supply Inc

6" dri-prime pump w/automatic floats

 $ 28,428.30

First American Bank

eCorp fees

 $        18.54

 

TOTAL SEWER

 $ 31,196.84

 

 

 

 

 

 

 

GRAND TOTAL

 $ 84,448.17

 

 

 

_____________________________________                   __________________________________________

Samuel Juhl, Mayor                                                       Deneen Frost, City Clerk

 

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