MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

MONDAY, JULY 27, 2009

 

Note:  The following minutes were approved by the Roland, Iowa, City Council at the council’s August 10, 2009, meeting.

 

The Roland City Council met in regular session on Monday, July 27, 2009 at 6:00 pm, at the Roland City Hall with Mayor Samuel Juhl presiding.  Council members present at roll call were Duane Canny, Larry Ford, Corey Johnson, Jeri Neely and Erin Varley.  Also present were Street Superintendent Harold Hovick, and 4 visitors and members of the community.

 

It was moved by Varley, seconded by Canny to approve the consent agenda which contained the following items:  July 27, 2009 agenda, minutes from the July 13, 2009 meeting with the sentence “Consensus is that they (the Legislators) are not going to be much help” deleted, Clerk/Treasurer reports, claims as submitted, tax abatements for Brandon Hansen and Jasen Hardnock, and Class “C” Beer & Sunday sales permit for Casey’s.  All were in favor.

 

There was no public at this time.

 

Department Head Reports were as follows: 

 

Street Department - Street Superintendent Harold Hovick reported that the second driver feedback sign has been installed on N. Cottonwood Street.

 

Water/Wastewater Department – Water/Wastewater Superintendent Dean Uitermark is on vacation.  CM Neely asked if he had found out anything about the sewer cleaning.  City Clerk Frost said that Dean had contacted the company (Central Iowa Televising) and talked to the owner.  What he was told was that the property owner would need to contact the company and the company would contact their insurance company.  The insurance company would come out and inspect the property owners plumbing.  If the plumbing was done correctly then the insurance company would file a claim.  The council also asked if Pool Tech had been here yet.  Both Deneen and Harold answered no.  CM Johnson reported that he had talked to one of the Pool Board members about the slick bottom of the pool after it was painted and told them they were responsible for contacting the company to get it resolved.

 

City Clerk - City Clerk Deneen Frost reported that Midwest Recovery will be in town on August 10th & 11th to pick up appliances and electronics.  Pick up will be curb side and will be free except for TVs and computer monitors.  The price of the TVs and monitors will depend on the screen size.  There will also be a $5.00 charge for the gas grill propane tanks.

 

City Clerk Frost reported that she talked with City Attorney before the meeting and he stated that he was able to talk with Jim Bauer at CitiMortgage and that Mr. Bauer only works with Property Preservation and not with the selling of property.  Mr. Bauer gave him the name of a second gentleman to talk with.  Tom did talk with this gentleman and he is requesting the records for the property at 209 N Cottonwood be forwarded to him so he can review the file.  The gentleman for CitiMortgage thought it should take a week or so for him to get the information.  CM Varley reported that, according to the Iowa Code, commercial and agriculture has a set number of days to record the sale property, but there is no requirement for recording the sale of residential property.  He was told that the Legislators will be pushing to close this loop hole.

 

Max Larson was present to ask the council to waive the subdivision requirement that is required when a property owner divides a parcel of property more than three times.  He has property that goes along the creek and abuts several properties on Logan Street.  He gave a brief explanation of why the property was initially divided the way it was and why he feels it should be changed.  He has talked with the Auditor’s Office and they need a letter from the City stating that they waive the subdivision requirement.  Max will be visiting with the property owners affected to see what they think.  By allowing this change, the rear yards of the properties will be extended to the creek.  He has talked with a surveyor and they feel the easiest way to do this would be to provide a plat of survey with quick claim deeds.  He is looking at splitting the costs between all the property owners.  It was moved by Johnson, seconded by Canny to authorize City Clerk Frost to send a letter to the Auditor’s Office stating that the City of Roland waives the subdivision requirement, but will require a plat of survey in its place.  All were in favor.

 

RADC representatives Lynn Schulte and Jerry Handsaker were present to give the council an update on the Community Center.  Lynn stated that they are close to getting this completed.  There is still some trim work that needs to be done; Hometown Plumbing is still working on getting the furnace and air conditioner installed; Mike Oliver still has some electrical that needs to be completed; and they will be meeting with Elaine Barnes tonight to finalize her lease agreement with RADC.  As of now, the building is functional and they are taking reservations.  Lynn invited the council members to stop by and see the progress they have made.  There was a brief discussion on the financing and donations.

 

It was moved by Neely, seconded by Johnson to approve Pay Estimate #1 for S & J Installation in the amount of $4080.00 for work done at Olin Arthur’s residence.  All were in favor.

 

There was discussion on the sale of the building located at 221 N Main Street.  A Comparable Market Analysis was provided to the council members.  After review of the market analysis it was moved by Varley, seconded by Johnson to reduce the price of the building from $85000.00 to $72,000.00.  AYE:  Canny, Ford, Johnson, Varley; NAY:  none; ABSTAIN:  Neely.  Whereupon Mayor Juhl declared the motion carried.

 

It was moved by Varley, seconded by Canny to waive the second and third reading of Ordinance No. 70 entitled, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND, IOWA, 2003, BY AMENDING CHAPTER 151, PERTAINING TO TREES.  All were in favor

 

It was moved by Varley, seconded by Canny to approve Ordinance No. 70 entitled, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND, IOWA, 2003, BY AMENDING CHAPTER 151, PERTAINING TO TREES.  The roll was asked for and is as follows:  AYE:  Canny, Ford, Neely, Varley; NAY:  Johnson.  Whereupon Mayor Juhl declared the ordinance duly adopted and the same placed on file.

 

It was moved by Neely, seconded by Canny to approve the following appointments as provided by Mayor Juhl:

                  Park Board                          Gary Carpenter                    Term Expires           June 30, 2012

                                                            Joshua Greenfield                  Term Expires           June 30, 2012

                  Planning & Zoning                Gene Ridgway                     Term Expires           June 20, 1014

All were in favor.

 

Council/Mayor comments consisted of the following:  department meetings, reviewing the Comprehensive Plan, NIMS, having a work session and the I-Job funds.

 

There was no public input.

 

With no further business at this time, Canny moved adjournment of the meeting at 6:43 pm, seconded by Johnson.  All were in favor.  The next regular council meeting will be Monday, August 10, 2009 at 6:00 p.m. at City Hall.

 

 

JULY CLAIMS

 

 

GENERAL FUND

 

 

 

 

Police Dept.

 

 

Story County Treasurer

1st qtr law enforcement

 $   14,481.25

 

Total Police Dept.

 $   14,481.25

 

 

 

Fire Dept.

 

 

Alliant Energy

gas & electric

 $          56.81

 

Total Fire Dept.

 $          56.81

 

 

 

Roland Response Team

 

 

EFTPS

fed/ss/med

 $        141.88

Iowa Public Employee Retire Sys

IPERS

 $        142.25

City Employees

wages

 $        799.38

 

Total Roland Response Team

 $     1,083.51

 

 

 

Streets

 

 

Farm Plan

bolts

 $            4.38

 

Total Streets

 $            4.38

 

 

 

 

 

 

Street Lights

 

 

Alliant Energy

gas & electric

 $     1,780.10

 

Total Street Lights

 $     1,780.10

 

 

 

Library

 

 

EFTPS

fed/ss/med

 $        731.58

Treasurer, State of Iowa

state w/h

 $        115.00

Iowa Public Employee Retire Sys

IPERS

 $        376.29

Alliant Energy

gas & electric

 $        308.59

Business Card (Platinum Plus)

dvd's/audio books/ofc supplies/postage

 $        392.36

Wal-Mart

prog-off supplies/adult F/NF/dvd's/cd's

 $        316.52

City Employees

wages

 $     1,510.60

 

Total Library

 $     3,750.94

 

 

 

Museum

 

 

Alliant Energy

gas & electric

 $          67.90

 

Total Museum

 $          67.90

 

 

 

Park

 

 

EFTPS

fed/ss/med

 $        346.94

Treasurer, State of Iowa

state w/h

 $          72.00

Iowa Public Employee Retire Sys

IPERS

 $        210.54

Abstract & Title Service of Story Co

preliminary abstract-Lot 18, Britson Property

 $        328.25

Alliant Energy

gas & electric

 $        284.56

City Employees

wages

 $     1,568.23

 

Total Park

 $     2,810.52

 

 

 

Cemetery

 

 

Alliant Energy

gas & electric

 $          18.97

 

Total Cemetery

 $          18.97

 

 

 

Swimming Pool

 

 

EFTPS

fed/ss/med

 $     2,123.44

Treasurer, State of Iowa

state w/h

 $        170.00

Alliant Energy

gas & electric

 $     1,708.56

No Central IA Region Inspect Div

pool inspection

 $        270.00

WCI Pools and Spas

testing chemicals

 $          41.65

City Employees

wages

 $     5,478.32

 

Total Swimming Pool

 $     9,791.97

 

 

 

Policy & Administration

 

 

EFTPS

fed/ss/med

 $            3.64

Iowa Public Employee Retire Sys

IPERS

 $          13.69

Aramark

rug rentals

 $          32.03

Business Card

annual conference fee

 $        175.00

EMC National Life Co

life/dep life/ad&d/std

 $          52.28

Farm Plan

ant traps

 $            6.98

IKON Office Solutions

copier lease

 $        172.00

City Employees

wages

 $        117.80

 

Total Policy & Admin.

 $        573.42

 

 

 

 

 

 

 

TOTAL GENERAL

 $   34,419.77

 

 

 

 

 

 

ROAD USE

 

 

EFTPS

fed/ss/med

 $        544.57

Treasurer, State of Iowa

state w/h

 $        126.00

Iowa Public Employee Retire Sys

IPERS

 $        340.57

Alliant Energy

gas & electric

 $          48.75

EMC National Life Co

life/dep life/ad&d/std

 $        106.10

Manatt's

W Maple Street repairs at bridge

 $     7,530.00

MARC

melt-a-way

 $        357.00

O'Halloran International

fix shifting problem - '07 Intern'l

 $          53.20

Wellmark Blue Cross Blue Shield

August '09 premium

 $        714.76

City Employees

wages

 $     1,286.39

 

TOTAL ROAD USE

 $   11,107.34

 

 

 

HOUSING GRANT

 

 

Arthur, Olin & Betty

final allowance payment for displacement

 $          45.00

S & J Installation

pay estimate #1 (Arthur's)

 $     4,080.00

 

TOTAL HOUSING GRANT

 $     4,125.00

 

 

 

WATER

 

 

EFTPS

fed/ss/med

 $     1,577.66

Treasurer, State of Iowa

state w/h

 $        288.00

Iowa Public Employee Retire Sys

IPERS

 $        768.11

Alliant Energy

gas & electric

 $     1,027.21

EMC National Life Co

life/dep life/ad&d/std

 $          81.12

Lester Refrigeration

repair dehumidifier

 $        751.58

Wellmark Blue Cross Blue Shield

August '09 premium

 $     1,429.52

City Employees

wages

 $     2,667.17

 

TOTAL WATER

 $     8,590.37

 

 

 

SEWER

 

 

Alliant Energy

gas & electric

 $        662.04

Central Iowa Televising

annual sewer cleaning/cut roots on N Martha

 $   11,557.50

EMC National Life Co

life/dep life/ad&d/std

 $          81.12

Iowa Dept of Natural Resources

annual NPDES permit

 $        210.00

Martin Marietta Materials

1" clean - sewer project at water plant

 $        581.22

 

 

 $   13,091.88

 

 

 

 

 

 

 

GRAND TOTAL

 $   71,334.36

 

 

 

 

_____________________________________                   ____________________________________

Samuel Juhl, Mayor                                                       Deneen Frost, City Clerk

 

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