MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

MONDAY, JULY 14, 2008

Note: The following minutes were approved by the Roland, Iowa, City Council at its July 28, 2008, council meeting.

The Roland City Council met in regular session on Monday, July 14, 2008, at 7:00 p.m., at the Roland City Hall with CM Jeri Neely presiding over the start of the meeting. Mayor Samuel Juhl arrived at 7:23 p.m. and presided over the remainder of the meeting. Council members present at roll call were Larry Ford, Corey Johnson, Jeri Neely and Erin Varley. Absent was council member Duane Canny. Also present were 3 visitors and members of the community.

It was moved by Varley, seconded by Johnson to approve the consent agenda which contained the following items: July 14, 2008 agenda, minutes from the June 23, 2008 meeting as written, clerk/treasurer reports, and claims as submitted. All were in favor.

There was public input at this time from Lt. Don Ellis. He updated the council on the personnel changes at the Sheriff’s Office. Council commented on the speeding on S Cottonwood and whether or not the speed trailer kept data information.

Department Head Reports were as follows:

Street Department - Street Superintendent Harold Hovick reported that Alliant was here a couple days last week working on the poles; he’ll be doing approximately $5000.00 worth of crack filling; talked with the County and they will not allow rumble strips on their portion of the road unless it is for stop signs. According to the regulations, our stop signs are outside that limit. The cost for two (2) strips would be $1500.00 and for six (6) it would cost $2100.00. After some discussion, the council decided not to pursue the rumble strips as an option for speed control due to the amount of noise they make. There was also discussion on making the signage uniform on all four sections of town. Harold also reported that repainting the 25 mph on the East and West side of town, plus adding the new 25 mph sections on the North and South sides of town will be approximately $3000.00. He has asked for a bid from another company and is still waiting to hear from them. Harold also reported that he doesn’t have the cost information for the flashing yellow lights yet and he has started measuring tree heights over the streets. Harold was directed to contact the City Engineer Eldon Rossow to have them put together a report showing uniformed speed limits throughout the town; contact the County once the report is complete to make sure it is uniform with what they have; and get prices for a Driver Feedback sign for S Cottonwood. The City will send notices to the residents ahead of time to let them know about the sign changes.

Water/Wastewater Department – Water/Wastewater Superintendent Dean Uitermark reported the company has picked up the 6” pump and will be installing the additional panel that the City requested. Once it is returned, they will show him how the panel works. The generator is in Ames. They are waiting on the transfer switch. Once the switch comes in the City will need to hire an electrician to install the generator. Harold reported that the pool is losing approximately 3700 gallons of water per day. With evaporation and splash out that is not a lot. Consensus of the council members is to still have someone that has experience with pools come in at the end of the season and check it over.

City Clerk - City Clerk Deneen Frost reminded the council members of the goal setting session tomorrow at 4:00 pm.

Council reviewed the changes to the garbage contract with Stone Sanitation. The changes give the contractor the right to charge the resident an additional fee if they

a. exceed the four (4) can/bag/combination limit

b. have an excessive pile of trash (including but not limited too - small appliances, household furniture)

c. need to have #99ccff goods picked up (including, but not limited too - stoves, refrigerators, washers, dryers)

d. have excessive trash due to natural disasters or moving

e. have extra large items such as couches and beds

It was moved by Varley, seconded by Ford to approve the garbage contract with Stone Sanitation as amended. All were in favor.

It was moved by Neely, seconded by Varley to suspend the rule that requires that the ordinance be read on three separate days. All were in favor.

It was moved by Johnson, seconded by Neely to approve Ordinance No. 59 entitled, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND, IOWA, 2003, BY AMENDING CHAPTER 106.08(1), PERTAINING TO SOLID WASTE COLLECTION FEES. The roll was called for and is as follows: AYES: Ford, Johnson, Neely, Varley; NAYS: none. Whereupon Mayor Juhl declared Ordinance No. 59 duly adopted and in effect upon its publication in the Story City Herald.

It was moved by Ford, seconded by Johnson to approve the following appointments made by Mayor Juhl:

Library Board Kristy Anderson 3 yr term Expires – June 30, 2011

Pat Martens 3 yr term Expires – June 30, 2011

Marvin Wright 3 yr term Expires – June 30, 2011

Board of Adjustments John Kline 5 yr term Expires – June 30, 2013

Pool Board Adam Pitman 2 yr term Expires – June 30, 2010

Planning & Zoning Doug Sargent 5 yr term Expires – June 30, 2013

Council/Mayor comments consisted of the following: thanked employees for all their help with Roland Day’s; SBA has a program that reimburses qualifying businesses for lost income due to the flooding (flyer available at City Hall); update on the grocery store closing. City Clerk Frost was directed to contact the City Attorney to see what the City needs to do next.

There was no public input at this time.

With no further business at this time, Neely moved adjournment of the meeting at 7:46 p.m., seconded by Johnson. All were in favor. The next regular council meeting will be Monday, July 28, 2008, at 7:00 p.m. at City Hall.

	JULY CLAIMS
	GENERAL FUND
Fire Dept.
Alliant Energy	gas & electric	$ 77.58
EFTPS	fed/ss/med	$ 347.30
Iowa Public Employee Retire Sys	IPERS	$ 122.04
City Employees	wages	$ 2,292.41
	Total Fire Dept.	$ 2,839.33
Streets
Grimes Asphalt & Paving	cold patch	$ 380.00
Heart of Iowa Coop	fuel/roundup	$ 264.32
Story City Products	quickcrete	$ 14.00
	Total Streets	$ 658.32
Street Lights
Alliant Energy	gas & electric	$ 1,608.25
	Total Street Lights	$ 1,608.25
Landfill/Garbage
City of Ames	1st half of solid waste fees	$ 6,951.00
Stone Sanitation	garbage hauling - June '08	$ 6,386.51
	Total Landfill/Garbage	$ 13,337.51
Mosquito Control
Clarke Mosquito Control	final payment on mosquito sprayer	$ 3,000.00
Hokel Machine Supply	coupler	$ 16.32
Wheeler Auto	battery	$ 36.99
	Total Mosquito Control	$ 3,053.31
Library
EFTPS	fed/ss/med	$ 765.78
Treasurer, State of Iowa	state w/h	$ 86.00
Iowa Public Employee Retire Sys	IPERS	$ 286.46
Alliant Energy	gas & electric	$ 347.29
Baker & Taylor	adult-juvenile F/NF	$ 454.13
Book Systems, Inc	circulation software	$ 5,290.00
Hometown Market	program supplies	$ 24.73
ICN	long distance	$ 4.79
Iowa Telecom	phone bill	$ 57.87
Premier Office Equipment	copier maintenance	$ 60.00
City Employees	wages	$ 3,398.65
	Total Library	$ 10,775.70
Museum
Alliant Energy	gas & electric	$ 21.03
	Total Museum	$ 21.03
Park
EFTPS	fed/ss/med	$ 389.47
Treasurer, State of Iowa	state w/h	$ 64.00
Iowa Public Employee Retire Sys	IPERS	$ 182.21
Alliant Energy	gas & electric	$ 269.53
Ames Outdoor Power	2-cycle mix	$ 12.99
Anderson Meat & Grocery	liquid soap	$ 126.00
Heart of Iowa Coop	fuel/dairy bomb/roundup	$ 449.32
Hometown Market	soap/cleaning supplies	$ 14.93
Norseman Hardware	broom/bulbs	$ 12.66
Roland Service Center	service call/battery/labor - '91 Ford F-150	$ 113.47
Ryerson's	repairs/supplies - park mowers	$ 184.10
Story City Building Products	credit for returned concession proj supplies	$ (225.20)
City Employees	wages	$ 1,446.39