MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

MONDAY, JULY 13, 2009

Note: The following minutes were approved by the Roland, Iowa, City Council at its July 27, 2009, council meeting.

The Roland City Council met in regular session on Monday, July 13, 2009 at 6:00 pm, at the Roland City Hall with Mayor Samuel Juhl presiding. Council members present at roll call were Duane Canny, Larry Ford, Corey Johnson, and Erin Varley. Council member Jeri Neely arrived at 6:05 pm. Also present were Street Superintendent Harold Hovick, Water/Wastewater Superintendent Dean Uitermark and 9 visitors and members of the community.

It was moved by Varley, seconded by Johnson to approve the consent agenda which contained the following items: July 13, 2009 agenda, minutes from the June 22, 2009 meeting as written, Clerk/Treasurer reports, and claims as submitted. All were in favor.

There was public input at this time from Lt. Don Ellis. He reported on the personnel changes at the Sheriff’s Office. He also reported that the speed trailer has been repaired and is back in rotation after being vandalized.

Department Head Reports were as follows:

Street Department - Street Superintendent Harold Hovick had nothing to report at this time. He was asked for an update on the stream bank stabilization project with the Army Corps of Engineers. Harold reported that they are still doing preliminary testing and it could be sometime next year before they start anything. Both he and Dean were asked about the closing of the pool after the Pool Inspector was there. Harold stated that the machine that records the chlorine was not recording properly so they had to shut down until he could replace the probe.

Water/Wastewater Department – Water/Wastewater Superintendent Dean Uitermark reported that Hall’s are installing a new sewer line in front of City Hall for the backwashing. DNR requested that the change be made. He was informed that there were several complaints about the sanitary sewer cleaning. Many residents had water coming up out of their toilets like water fountains. Dean stated that he is aware of the complaints and the company will hang notices on the doors before they start cleaning next year. Dean was asked if the company is responsible for any of the damages that were caused. Dean said not that he is aware of, but he’ll talk to the company and find out.

City Clerk - City Clerk Deneen Frost reported that City Hall will be closed on Friday, July 24 due to scheduling conflicts.

County Supervisor James Stroham was present to introduce himself to the Council. He stated that he’s been on the Board for about two and a half years and would like to visit with the communities more. He stated that with the number of “windfarms” that are being constructed in Story County, they are planning on seeing an increase in property values. The Board is considering using the extra money for infrastructure and economic development projects throughout Story County. Mr. Stroham provided the Council with a copy of his proposal (Economic Development Proposals for the Consideration of the Story County Board of Supervisors) that goes into more detail about each proposal. The Council thanked Mr. Stroham for his time.

City Attorney Tom Wynia updated the Council on his progress with CitiMortgage. Tom stated that he has left several messages on the phone number that he has, but no one has returned his phone calls. Deneen gave him the phone number she used when contacting them about the nuisance issues. Using that number he was able to get a fax number from the message and did leave another message. He has written a letter to the firm that handled the foreclosure and Sheriff’s sale for CitiMortgage on the 9^th , but has not received any responses. He also faxed the letter to CitiMortgage. He is hoping to hear something back in the next week or two. Council members reported on their responses from our Legislators. Consensus is that they (the Legislators) are not going to be much help. City Attorney Wynia will continue to work on the issue and report back to the Council at the next meeting.

Sara Matchie, 120 Oak Street, was present to ask the Council to waive the payment of the $100.00 meter deposit that is required for new residents. Sara stated that she does not agree with having to have to pay the meter deposit again since the house never changed hands. She purchased the home in 2007, moved out of town in 2008, at which time the home was rented out to someone else, and has now returned back to the home. Her original deposit was refunded back to her as provided by the Code of Ordinance in 2008. It was moved by Neely, seconded by Johnson to waive the payment of the $100.00 meter deposit. AYE: Canny, Ford, Johnson, Neely; NAY: Varley. Whereupon Mayor Juhl declared the motion carried.

Britany Danielson of the Library Foundation was present to update the Council on the acquisition on the Coop property. City Attorney Wynia stated the survey has not been recorded yet and the abstract has been sent in and should be back sometime next week. Things are moving right along. Britany asked the Council if they had anyone they’d like them to use to check out the building to make sure it is structurally sound to hold the weight of the books, determine the load bearing walls and where it would be best to add on to. The Council suggested they visit with those that worked on the Community Center. Kristi Anderson of the Library Board said that she has visited with Architect Kurt Mackey and he said as long as it is “slab on grade” there should be no worries.

It was moved by Varley, seconded by Ford to authorize Mayor Juhl and City Clerk Frost to sign the FY 2009/2010 Animal Control Contact with Story County Animal Control and Shelter. All were in favor.

It was moved by Canny, seconded by Varley to approve Resolution 09-07 and Resolution 09-08 both entitled, A RESOLUTION DIRECTING THE CITY CLERK TO FILE A LIEN FOR THE COLLECTION OF UNPAID MOWING BILLS. The roll was called for and is as follows: AYE: Canny, Ford, Johnson, Neely, Varley; NAY: none. Whereupon Mayor Juhl declared the resolutions duly adopted and the same placed on file.

It was moved by Varley, seconded by Canny to approve the first reading of Ordinance No. 70 entitled, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND, IOWA, 2003, BY AMENDING CHAPTER 151, PERTAINING TO TREES. The roll was asked for and is as follows: AYE: Canny, Ford, Neely, Varley; NAY: Johnson. Whereupon Mayor Juhl declared the first reading of the ordinance passed and that it is placed on the next agenda for its second reading.

There was a short discussion on the Arboricultural Specification and Standards of Practice pertaining to the types of trees that will be allowed in the right-of-way. It was moved by Varley, seconded by Canny to approve the Arboricultural Specification and Standards of Practice as presented. AYE: Canny, Ford, Neely, Varley; NAY: Johnson. Whereupon Mayor Juhl declared the motion carried.

It was moved by Canny, seconded by Ford to approve Mayor Juhl’s appointment of Steve Olson and Jerry Handsaker to the Library Board with their terms to expire June 30, 2012. Kristi Anderson of the Library Board stated that she feels that four men from Arthur Street with no school age children is not a fair representation of the Community. AYE: Canny, Ford, Neely, Varley; NAY: Johnson. Whereupon Mayor Juhl declared the motion carried.

There was discussion on the Community Center building. Currently the RADC makes monthly payments to Craig Anderson. It was suggested that the City purchase the remaining loan and pay off Craig and then have the RADC make payments to the City. RADC member Jerry Handsaker was present and answered some of the questions the Council had about the way the payments were being made. Jerry feels that it is a little premature at this time, as they may need to take out a loan to complete the improvements to the Community Center. They will re-visit this issue later in the year.

Council/Mayor comments consisted of the following: CM Varley shared the letter he received from Senator Tom Harkin regarding the CitiMortgage issue; CM Johnson explained to Steve and Jerry why he voted against their appointment to the Library Board; CM Neely stated the doors on the refrigerators at 101 W Ash need to be removed as soon as possible and the Council needs to discuss the price of the Library Annex building; Mayor Juhl stated he will have the appointments for the rest of the Boards along with appointments for the Housing Grant Board for the next meeting; the Mayor and Council would like to thank DB Hydro, J & J Auctions and Bob Eischen for the improvements they have made to their properties; they also stated that the Community Center looks great.

There was no public input.

With no further business at this time, Johnson moved adjournment of the meeting at 7:09 pm, seconded by Neely. All were in favor. The next regular council meeting will be Monday, July 27, 2009, at 6:00 p.m. at City Hall.

	JUNE RECEIPTS
	General Fund	$ 37,877.60
	Road Use Tax	$ 8,840.15
	TIF	$ -
	Housing Grant	$ 6,900.00
	Economic Development	$ 859.38
	Meter Deposit	$ 550.00
	Library Trust	$ 6.88
	Debt Service	$ 42.05
	Capital Projects-NLAC	$ -
	Water	$ 14,451.80
	Sewer	$ 8,300.04
	TOTAL	$ 77,827.90
	JULY CLAIMS
	GENERAL FUND
Fire Dept.
EFTPS	fed/ss/med	$ 598.94
Iowa Public Employee Retire Sys	IPERS	$ 316.80
Electronic Engineering	pager repairs	$ 123.95
Heart of Iowa Coop	fuel	$ 71.44
Interstate Battery	batteries	$ 148.47
City Employees	wages	$ 3,488.83
	Total Fire Dept.	$ 4,748.43
Roland Response Team
EFTPS	fed/ss/med	$ 146.92
Iowa Public Employee Retire Sys	IPERS	$ 135.17
Electronic Engineering	tower rent	$ 21.00
Interstate Battery	batteries	$ 148.47
City Employees	wages	$ 832.53
	Total Roland Response Team	$ 1,284.09
Streets
Continental Research Corp	connectors	$ 41.51
Heart of Iowa Coop	fuel	$ 97.16
Hokel Machine Supply	heavy duty hose clamps	$ 26.04
Information Display Co	driver feedback sign	$ 7,019.00
Lowe's	bolts, conduit	$ 17.28
PoppArt Design Studio	decals for pickup	$ 60.00
	Total Streets	$ 7,260.99
Landfill/Garbage
City of Ames	1st half of solid waste fee	$ 6,951.00
Stone Sanitation	garbage hauling - June '09	$ 6,939.79
	Total Landfill/Garbage	$ 13,890.79
Library
EFTPS	fed/ss/med	$ 774.60
Treasurer, State of Iowa	state w/h	$ 128.00
Iowa Public Employee Retire Sys	IPERS	$ 385.15
Anderson Meat & Grocery	cleaning supplies	$ 45.97
Baker & Taylor	adult-juvenile F/NF	$ 584.17
ICN	long distance	$ 2.89
Iowa Telecom	phone bill	$ 61.67
Lekwa Heating & Cooling	spring a/c check (Lib & Annex)	$ 80.00
Premier Office Equipment	copier maintenance	$ 66.00
City Employees	wages	$ 3,335.32
	Total Library	$ 5,463.77
Park
EFTPS	fed/ss/med	$ 347.34
Treasurer, State of Iowa	state w/h	$ 72.00
Iowa Public Employee Retire Sys	IPERS	$ 200.93
Heart of Iowa Coop	trimec/bluegard/fuel	$ 276.67
Mr. Rooter Plumbing	r&r faucet/install shutoffs-women RR	$ 347.72
Reisetter's Electric, Inc	check main service	$ 118.00
Roland Service Center	service call/labor/battery/oil	$ 144.17
Ryerson's	filters/spark plugs	$ 21.61
Story City Building Products	door lock/weather strips	$ 45.52
City Employees	wages	$ 1,571.69
	Total Park	$ 3,145.65
Swimming Pool
EFTPS	fed/ss/med	$ 1,410.11
Treasurer, State of Iowa	state w/h	$ 114.00
American Red Cross	certification cards	$ 100.00
Hawkins	chlorine	$ 839.00
Iowa Telecom	phone bill	$ 53.90
LGI	conform testing	$ 22.00
Roland Pool Board	reimb for BB hoops/sunshade	$ 5,200.69
Sam's Club	lysol/swimpants/misc pool supplies	$ 84.34
True Value	flood lights/300w bulbs/clamps/batteries	$ 48.29
City Employees	wages	$ 8,967.08
	Total Swimming Pool	$ 16,839.41
Policy & Administration
EFTPS	fed/ss/med	$ 987.12
Treasurer, State of Iowa	state w/h	$ 149.00
Iowa Public Employee Retire Sys	IPERS	$ 437.39
Choice Technologies	2009/10 annual maintenance agreement	$ 433.31
IKON Office Solutions	copier maintenance	$ 58.60
Iowa League of Cities	2009/10 annual membership dues	$ 672.00
Iowa Telecom	phone bill	$ 135.96
JBD Enterprises	June '09 web page maintenance	$ 38.00
Kabel Business Services	monthly fee/payment-Deneen	$ 167.68
Lekwa Heating & Cooling	spring a/c check	$ 40.00
MIDAS Council of Governments	2009/10 annual membership dues	$ 1,526.70
Reliable	toner	$ 39.99
Story City Herald	publications/CCR report/Ord #68	$ 502.31
US Cellular	cell phone fees	$ 76.28
City Employees	wages	$ 2,137.83
	Total Policy & Admin.	$ 7,402.17
	TOTAL GENERAL	$ 60,035.30
ROAD USE
EFTPS	fed/ss/med	$ 603.78
Treasurer, State of Iowa	state w/h	$ 120.00
Iowa Public Employee Retire Sys	IPERS	$ 374.28
Denco Corp	crack filling	$ 4,960.00
Heart of Iowa Coop	fuel/oil	$ 221.17
Iowa Telecom	phone bill	$ 34.02
M. H. Eby Inc.	sign post for driver feedback sign	$ 201.35
US Cellular	cell phone fee	$ 29.12
City Employees	wages	$ 3,029.83
	TOTAL ROAD USE	$ 9,573.55
HOUSING GRANT
Arthur, Olin	partial payment for displacement	$ 45.00
Comfort Inn	lodging-O. Arthur (lead cleaning displace)	$ 690.43
	TOTAL HOUSING GRANT	$ 735.43
METER DEPOSIT
City of Roland	used on acct - Ehrhardt/Petit	$ 200.00
Klein, Jesse	meter deposit refund	$ 100.00
Naill, Nancy	meter deposit refund	$ 100.00
	TOTAL METER DEPOSIT	$ 400.00
WATER
Treasurer, State of Iowa	sales tax	$ 928.00
Brown Supply	materials- W Maple Proj-Logan/Britson	$ 10,622.00
Choice Technologies	2009/10 annual maintenance agreement	$ 433.32
First American Bank	June '09 Ecorp fees	$ 16.00
Hawkins	chlorine	$ 377.00
Heart of Iowa Coop	fuel	$ 65.57
IDNR-Water Supply Operations	2009/10 annual permit fee	$ 159.94
Iowa One Call	locates	$ 9.00
Iowa Telecom	phone bill	$ 48.61
Kabel Business Service	monthly fee/payment-Dean/Deneen	$ 87.10
LGI	coliform testing	$ 22.00
Roland Post Office	water bill postage	$ 65.10
US Cellular	cell phone fees	$ 14.56
City Employees	wages	$ 2,716.74
	TOTAL WATER	$ 15,564.94
SEWER
EFTPS	fed/ss/med	$ 945.21
Treasurer, State of Iowa	state w/h	$ 170.00
Iowa Public Employee Retire Sys	IPERS	$ 508.41
Brown Supply	material for sewer proj	$ 1,496.45
Choice Technologies	2009/10 annual maintenance agreement	$ 433.32
First American Bank	June '09 Ecorp fees	$ 16.00
Heart of Iowa Coop	fuel	$ 65.56
Iowa One Call	locates	$ 9.00
Iowa Telecom	phone bill	$ 58.44
Kabel Business Services	monthly fee/payment-Dean/Deneen	$ 87.09
LGI	cbod testing	$ 289.10
Roland Post Office	water bill postage	$ 65.10
US Cellular	cell phone fees	$ 14.56
City Employees	wages	$ 2,186.07
	TOTAL SEWER	$ 6,344.31
	GRAND TOTAL	$ 92,653.53

_____________________________________ ____________________________________

Samuel Juhl, Mayor Deneen Frost, City Clerk

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