MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
JUNE 8, 2009
Note: The following minutes were approved by the Roland,
Iowa, City
Council at the council’s June 22, 2009, meeting.
The Roland City
Council met in regular session on Monday, June 8, 2009 at 6:00 pm, at the Roland City
Hall with Mayor Samuel Juhl presiding. Council members present at roll call were
Duane Canny, Larry Ford, Jeri Neely (telephonically) and Erin
Varley. Absent was council
member Corey Johnson. Also present were
Water/Wastewater Superintendent Dean Uitermark, Street Superintendent Harold
Hovick.
It was moved
by Varley, seconded by Ford to approve the consent agenda which contained the
following items: June 8, 2009 agenda,
minutes from the May 26, 2009 meeting as written, Clerk/Treasurer reports,
claims as submitted, and tax abatement for Matt Grimsley. All were in favor.
There was no
public input.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported the Army
Corps of Engineers has tentatively approved the stream bank project. The total cost will be approx. $94,000 with
the City’s share being $34,000. He’d
like to know if the Council would like for the Army Corps of Engineers to
proceed with the project. Consensus of
the council was to have them continue but the council would like to see the
plans before they make any formal commitment.
Harold noted that one of the abutting property owners commented that the
bank has washed out about 15’ in the past 10 years. Harold asked the council if they’d like him
to get the driver feedback sign ordered or wait until the 1st of
July. Consensus was to order the sign
now, that way it would be here around the 1st.
Water/Wastewater Department – Water/Wastewater Superintendent Dean
Uitermark had nothing to report at this time.
He was asked if Pool Tech had been here to fix the surge tank at the
pool. They have not. Dean will contact them again to see when they
will be here.
City Clerk - City Clerk Deneen Frost reported that she is waiting on
additional information from the City Attorney before sending the letter to the
Britson Family. She has emailed MIDAS
about setting up a meeting with the different boards and commissions to go over
the grants that might be helpful to their projects. Shirley will be the MIDAS contact and she is
out on vacation until Friday. Shelly
with the Building Inspectors is putting together the 2nd notice to
send to the four property owners that have not complied with the 1st
notice. She also reported that several
of the employees are throwing around the idea of going to automatic deposit of
their paychecks.
The council members entertained the
requests from the Roland Area Development Corporation (RADC). After a brief discussion it was moved by
Canny, seconded by Varley to accept the request of the RADC and become a donor
in the amount of $7500.00, to allow them to place the air conditioner condenser
units on the property behind the Library and to rebate the property taxes at
this time. All were in favor. The contribution for the Community Center
will be paid from the Economic Development Fund.
Discussion on continuing to provide and
pay for the property insurance on the building was tabled until someone from
the RADC or the Insurance Agent could be present to answer questions.
It was moved by Canny, seconded by Ford
to approve Resolution No. 09-05 entitled, A RESOLUTION TEMPORARILY CLOSING
CERTAIN STREETS IN ROLAND, IOWA,
TO VEHICULAR TRAFFIC FOR THE ROLAND DAYS CELEBRATION, JULY 3 – 4, 2009. The roll was called for and is as
follows: AYE: Canny, Ford, Neely, Varley; NAY: none.
Whereupon Mayor Juhl declared the resolution duly adopted and the same
placed on file.
It was moved
by Varley, seconded by Canny to approve the second reading of Ordinance No. 69
entitled, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND,
IOWA, 2003, BY AMENDING PROVISIONS PERTAINING TO CHAPTER 165.08 – ACCESSORY
BUILDINGS, 165.09 – FENCES AND 165.15 – PERMITTED USES IN A R-2 DISTRICT,
ZONING REGULATIONS. The roll was called
for and is as follows: AYE: Canny, Ford, Neely, Varley; NAY: none.
Whereupon Mayor Juhl declared the second reading of the ordinance passed
and the ordinance placed on the next agenda for its third and final reading.
There was
discussion on the property located at 209
S Cottonwood Street. CitiMortgage has responded to the nuisance
letter sent and stated that “they are not going to assert an interest in the
property and therefore, the property owner is solely responsible for any
violations”, which according to them is Rebecca Dappen. CitiMortgage out bid the City at the
Sheriff’s sale in January and the council feels that they are the “legal” owner
of the property. City Clerk Frost will
send a letter to CitiMortgage stating this and let them know they have 21 days
to clean up the property or legal action will be taken. Council members will also be writing letters
to their State and Federal Legislators to make them aware of what CitiMortgage
is doing.
Council/Mayor
comments consisted of the following:
asked City Clerk Frost to email the City Attorney and the Sheriff’s
Office about the new time for the council meetings. CM Varley stated the Tree Ordinance
information is almost complete.
There was no
public input.
With no
further business at this time, Neely moved adjournment of the meeting at 6:39
pm, seconded by Ford. All were in
favor. The next regular council meeting
will be Monday, June 22, 2009, at 6:00 p.m. at City Hall.
|
|
MAY RECEIPTS
|
|
|
|
General Fund
|
$
52,528.56
|
|
|
Road Use Tax
|
$
8,966.66
|
|
|
TIF
|
$
4,445.02
|
|
|
Housing
Grant
|
$ -
|
|
|
Economic
Development
|
$
875.25
|
|
|
Meter
Deposit
|
$
400.00
|
|
|
Library
Trust
|
$ 6.30
|
|
|
Debt Service
|
$
767.53
|
|
|
Capital
Projects-NLAC
|
$ -
|
|
|
Water
|
$
13,472.63
|
|
|
Sewer
|
$
7,715.15
|
|
|
|
|
|
|
TOTAL
|
$
89,177.10
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
JUNE CLAIMS
|
|
|
|
GENERAL FUND
|
|
|
|
|
|
|
Fire Department
|
|
|
|
Treasurer, Iowa State
University
|
training -
S. Warner
|
$
85.00
|
|
|
Total Fire
Department
|
$
85.00
|
|
|
|
|
|
Roland Response Team
|
|
|
|
EFTPS
|
fed/ss/med
|
$
138.72
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
127.68
|
|
Electronic
Engineering
|
tower rent
|
$ 21.00
|
|
Heartlink
|
AED upgrade
chip/batteries
|
$
683.80
|
|
City
Employees
|
wages
|
$
786.34
|
|
|
Total Roland
Response Team
|
$
1,757.54
|
|
|
|
|
|
Streets
|
|
|
|
Manatt's
|
level Main Street
|
$
1,575.00
|
|
True Value
|
nuts/bolts/screws
|
$
21.57
|
|
|
Total
Streets
|
$
1,596.57
|
|
|
|
|
|
Landfill/Garbage
|
|
|
|
Stone
Sanitation
|
garbage
hauling - May '09
|
$
6,911.29
|
|
|
Total
Landfill/Garbage
|
$
6,911.29
|
|
Library
|
|
|
|
EFTPS
|
fed/ss/med
|
$
706.90
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
108.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
347.12
|
|
Baker &
Taylor
|
adult-juvenile
F/NF
|
$
573.51
|
|
ICN
|
long
distance
|
$ 3.33
|
|
Iowa Telecom
|
phone bill
|
$
61.67
|
|
Mad Science
of Iowa
|
summer
program
|
$
320.00
|
|
Premier
Office Equipment
|
copier
maintenance
|
$
66.00
|
|
Upstart
|
summer
reading program supplies
|
$
58.91
|
|
City
Employees
|
wages
|
$
1,496.74
|
|
|
Total
Library
|
$
3,742.18
|
|
|
|
|
|
Park
|
|
|
|
EFTPS
|
fed/ss/med
|
$
84.04
|
|
Treasurer,
State of Iowa
|
state w/h
|
$ 5.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
57.40
|
|
Grimsley,
Gene
|
labor
(doors/screens-concession stand)
|
$
225.00
|
|
Oliver
Electric
|
wire
scoreboard/replace GFCI-batting cage
|
$
249.62
|
|
Roland Service
Center
|
battery
|
$
78.22
|
|
Ryerson's
|
filters
|
$
60.22
|
|
Story City
Building Products
|
supplies-concession
stand repairs
|
$
778.10
|
|
True Value
|
cement
|
$ 9.99
|
|
City
Employees
|
wages
|
$
479.82
|
|
|
Total Park
|
$
2,027.41
|
|
|
|
|
|
Swimming Pool
|
|
|
|
Hawkin's
|
chlorine/hydrochloric
acid
|
$
1,049.66
|
|
Iowa Telecom
|
phone bill
|
$
117.83
|
|
Jackson, Jen
|
reimb for
pool supplies
|
$
36.53
|
|
Pool Tech
|
testing
supplies/grates
|
$
1,436.26
|
|
True Value
|
assorted
screws
|
$
27.66
|
|
|
Total
Swimming Pool
|
$
2,667.94
|
|
|
|
|
|
Policy & Administration
|
|
|
|
EFTPS
|
fed/ss/med
|
$
967.04
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
155.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
368.83
|
|
IKON Office
Solutions
|
maintenance
agreement
|
$
43.51
|
|
Iowa Telecom
|
phone bill
|
$
135.44
|
|
JBD
Enterprises
|
May '09 web
page maintenance fee
|
$
38.00
|
|
Kabel
Business Services
|
monthly
fee/payment-Deneen
|
$
290.49
|
|
Lowe's
|
ballast
|
$
39.29
|
|
US Cellular
|
cell phone
fees
|
$
76.53
|
|
City
Employees
|
wages
|
$
1,397.54
|
|
|
Total Policy
& Admin.
|
$
3,511.67
|
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL
|
$
22,299.60
|
|
|
|
|
|
ROAD USE
|
|
|
|
EFTPS
|
fed/ss/med
|
$
517.22
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
120.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
315.18
|
|
Hovick,
Harold
|
clothing
allowance reimb
|
$
162.50
|
|
IAMU
|
training dues
(June - Aug)
|
$
218.52
|
|
Iowa Telecom
|
phone bill
|
$
34.04
|
|
Story County
Treasurer
|
speed zone
signage
|
$
469.70
|
|
US Cellular
|
cell phone
fee
|
$
29.15
|
|
City
Employees
|
wages
|
$
1,242.93
|
|
|
TOTAL ROAD USE
|
$
3,109.24
|
|
|
|
|
|
ECONOMIC DEVELOPMENT
|
|
|
|
RADC
|
Community
Center contribution
|
$
7,500.00
|
|
|
TOTAL DEBT SERVICE
|
$
7,500.00
|
|
|
|
|
|
DEBT SERVICE
|
|
|
|
First American
Bank
|
wire fee
|
$
25.00
|
|
|
TOTAL DEBT SERVICE
|
$
25.00
|
|
|
|
|
|
WATER
|
|
|
|
Treasurer,
State of Iowa
|
sales tax
|
$
896.00
|
|
First
American Bank
|
ach fee
|
$
16.00
|
|
IAMU
|
training
dues (June - Aug)
|
$
109.27
|
|
Iowa Telecom
|
phone bill
|
$
48.65
|
|
Kabel
Business Service
|
monthly
fee/payments-Dean/Deneen
|
$
334.99
|
|
LGI
|
water
testing
|
$
22.00
|
|
Manatt's
|
water ditch
patching
|
$
10,640.00
|
|
Roland Post
Office
|
water bill
postage
|
$
65.29
|
|
Roland Service
Center
|
oil
|
$ 3.49
|
|
US Cellular
|
cell phone
fees
|
$
14.56
|
|
|
TOTAL WATER
|
$
12,150.25
|
|
|
|
|
|
SEWER
|
|
|
|
EFTPS
|
fed/ss/med
|
$
885.31
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
176.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
456.38
|
|
First
American Bank
|
ach fee
|
$
16.00
|
|
IAMU
|
training
dues (June-Aug)
|
$
109.27
|
|
Iowa Telecom
|
phone bill
|
$
58.56
|
|
Kabel
Business Services
|
monthly
fee/payments-Dean/Deneen
|
$
335.00
|
|
LGI
|
wastewater
testing
|
$
254.32
|
|
Manatt's
|
adjust
manhole at pool parking
|
$
650.00
|
|
Roland Post
Office
|
water bill
postage
|
$
65.30
|
|
US Cellular
|
cell phone
fees
|
$
14.56
|
|
City
Employees
|
wages
|
$
1,715.07
|
|
|
TOTAL SEWER
|
$
4,735.77
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL
|
$
49,819.86
|
_____________________________________ ____________________________________
Samuel Juhl, Mayor Deneen Frost, City Clerk
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