MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

WEDNESDAY, MAY 28, 2008

 

Note:  The following minutes were approved by the Roland, Iowa, City Council at the its June 9, 2008, council meeting.

 

The Roland City Council met in regular session on Wednesday, May 28, 2008, at 7:00 p.m., at the Roland City Hall with Mayor Samuel Juhl presiding.  Council members present at roll call were Duane Canny, Corey Johnson, and Jeri Neely.  Absent were council members Larry Ford and Erin Varley.  Also present were 7 visitors and members of the community.

 

It was moved by Canny, seconded by Johnson to approve the consent agenda which contained the following items:  May 28, 2008 agenda, minutes from the May 12, 2008 meeting as written, clerk/treasurer reports, claims as submitted and Cigarette Permit for Casey’s.  All were in favor.

 

There was no public input at this time.

 

Department Head Reports were as follows: 

 

Street Department - Street Superintendent Harold Hovick had nothing to report at this time.  He was asked about the Bryan Avenue situation.  He said that a letter had been sent to the General Contractor regarding the condition of the street.  They came down and looked at the street and said the cracks are where the sewer lines are, so it is due to poor compaction.  City Engineer Eldon Rossow will send a letter to Scharnweber’s regarding the poor compaction to see if they will cover anything.  Harold is also hoping they will fix the broken manhole cover at the same time.  He was also asked about the plate covering the drain on S Main Street.  He said that it needs to be repaired, so it is covered for safety reasons.  He is working with Manatt’s to get it repaired.

 

Water/Wastewater Department – Water/Wastewater Superintendent Dean Uitermark reported that the pumps for the Industrial Park lift station are in but not installed.  The contractors didn’t have the side brackets to put them in.  City Engineer Eldon Rossow gave a brief update on the 5 years Sanitary Sewer plan he is being asked to put together.  He went over the things that he’ll be looking at and what the DNR will be requiring and looking for in a plan.  He said the plan will be done at an hourly rate, up to approximately $5000.00.

 

City Clerk - City Clerk Deneen Frost handed out the questionnaire from Jeff Schott for the Goal Setting session and told them that memo boards and pen/highlighters were in and they could find one of each in their box.

 

Council member Neely stated she needs to leave fairly soon and asked to move to Item #7 Update on the condition of the pool. 

 

Harold reported the plumbers finally got the collars for the pool, but forgot the gaskets, so they were unable to install the collars today.  They will be down again tomorrow to install them.  Once the collars are installed he will start filling the pool and the hole on the deck.  He is hoping to have Jeff Blume pour the concrete for the deck on Friday or Saturday.  There was discussion on whether they could fence that area off until the concrete was poured and still open the pool.  City Clerk Frost will check with the City Attorney.  Pool Board member Becky Barclay asked if they were going to drain the pool again so they can clean out the bottom.  Harold said he wasn’t planning on it.  The filter system should take care of what is in there when they start it up.  He is planning on having the pool filled by Thursday night.  It should take about a week to shock the pool and balance the chemicals, but the water will still be cold.  Council members agreed that the Pool needs to be high priority.  They are already a week behind.  Dean stated they are doing all they can.  The sewer project should be done by Friday.  Instead of trying to break through the brick manhole they have moved the sewer line and have added another manhole.  The Pool Board stated that they have everything done they need to and are ready to open.  They’d like to have the Council hire someone now to be here to fix the pool as soon as it closes in September.  City Engineer Eldon Rossow was directed to put together names of companies that do pool repair and contact them about the situation.  The pool is now scheduled to open on Saturday, June 7th.

 

Returning back to the original order of the agenda, Mayor Juhl declared that this is the time and the place for the public hearing on the 2007/2008 Budget Amendment.  City Clerk Frost was asked to give a quick overview of what was being amended.  With no further discussion, it was moved by Canny, seconded by Neely to close the public hearing.  All were in favor.

 

It was moved by Neely, seconded by Canny to approve Resolution No. 08-13 entitled, A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2008.  The roll was called for and is as follows:  AYE:  Canny, Johnson, Neely; NAY:  none.  Whereupon Mayor Juhl declared the resolution duly adopted and the same placed on file.

 

It was moved by Neely, seconded by Johnson to hire Simmering-Cory, Inc as the Technical Administration for the Housing Grant program.  All were in favor.

 

It was moved by Neely, seconded by Johnson to approve Resolutions 08-11 and 08-12 entitled, RESOLUTION ADOPTING CODE OF CONDUCT and RESOLUTION ADOPTING PROCUREMENT POLICY.  The roll was called for and is as follows:  AYE:  Canny, Johnson, Neely; NAY:  none.  Whereupon Mayor Juhl declared the resolutions duly adopted and the same placed on file.

 

It was moved by Canny, seconded by Neely to adopt the following policies entitled, The Residential Anti-Displacement and Relocation Assistance Plan under Section 104(d) of the Housing and Community Development Act of 1974, as amended, the Equal Opportunity Policy Statement, and the Affirmative Fair Housing Policy.  All were in favor.

 

Mayor Juhl proclaimed a policy on the Prohibition of the Use of Excessive Force.

 

It was moved by Canny, seconded by Johnson to approve the first reading of Ordinance No. 57 entitled, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND, 2003, BY AMENDING PROVISIONS PERTAINING TO CHAPTER 165, ZONING REGULATIONS.  The roll was called for and is as follows:  AYE:  Canny, Johnson, Neely; NAY:  none.  Whereupon Mayor Juhl declared the first reading of the ordinance passed and that the ordinance is placed on the next agenda for its second reading.

 

It was moved by Neely, second by Johnson to approve Resolution No. 08-14 entitled, A RESOLUTION SETTING THE WAGES FOR THE EMPLOYEES OF THE CITY OF ROLAND, IOWA, FOR THE FISCAL YEAR 2008/2009.  The roll was called for and is as follows:  AYE:  Canny, Johnson, Neely; NAY:  none.  Whereupon Mayor Juhl declared the resolution duly adopted and the same placed on file.

 

It was moved by Neely, seconded by Johnson to approve the attendance and lodging request of City Clerk Frost for the Annual Conference in Council Bluffs, September 10-12, 2008.  All were in favor.

 

There were no Council/Mayor comments at this time.

 

There was public input at this time from Catherine Steward.  She asked for an update on the sewer situation at the pool.  Dean reported that one manhole has been set and they should be ready to move the line over on Friday.

 

With no further business at this time, Canny moved adjournment of the meeting at 7:46 p.m., seconded by Johnson.  All were in favor.  The next regular council meeting will be Monday, June 9, 2008, at 7:00 p.m. at City Hall.

 

 

MAY CLAIMS

 

 

GENERAL FUND

 

 

 

 

Police Dept.

 

 

Story County Sheriff

4th qtr law enforcement

 $    14,233.00

 

Total Police Dept.

 $    14,233.00

 

 

 

Fire Dept.

 

 

ACS-Firehouse Software

software support

 $         105.00

Ed M. Feld Equipment

service Bauer Breathing Air Compressor

 $         600.00

Treasurer, Iowa State University

summer fire school-S. Warner

 $           85.00

 

Total Fire Dept.

 $         790.00

Library

 

 

Business Card (Platinum Plus)

prog-misc spls/juv F-NF/dvd's/postage

 $         754.67

Lekwa Heating & Cooling

spring ac check

 $         176.00

Urbanek, Laura

mileage

 $           51.51

Wal-Mart

program supplies/dvd's

 $         237.93

City Employees

wages

 $      2,744.97

 

Total Library

 $      3,965.08

 

 

 

Park

 

 

Hometown Plumb Heat & Cool

softball field repairs

 $         245.31

City Employees

wages

 $         457.77

 

Total Park

 $         703.08

 

 

 

Swimming Pool

 

 

Green, RJ

reimb for red cross supplies

 $           42.00

Hawkins Treatment

muriatic acid/hydrochloric acid

 $      1,121.02

Hometown Plumb, Heat & Cool

repair toilets

 $         118.99

Pool Tech

epoxy around surge tank pipes

 $         194.95

Story City First Responders

CPR pocket masks

 $           64.00

City Employees

wages

 $         857.19

 

Total Swimming Pool

 $      2,398.15

 

 

 

Policy & Administration

 

 

Brekken, Wynia & Hyland

legal fees 12/20/07-4/24/08

 $         570.00

Business Card

computer repairs/partial payment on tokens

 $         777.00

City of Roland

petty cash-postage/overpayment for permit

 $           17.98

IKON Office

maintenance agreement

 $           67.21

Lekwa Heating & Cooling

spring ac check

 $           59.20

Wellmark Blue Cross Blue Shield

June '08 premium

 $         622.50

City Employees

wages

 $      2,201.17

 

Total Policy & Admin.

 $      4,315.06

 

 

 

 

 

 

 

TOTAL GENERAL

 $    26,404.37

 

 

 

 

 

 

ROAD USE

 

 

Wellmark Blue Cross Blue Shield

June '08 premium

 $         622.50

IAMU

dues June - Aug

 $         220.25

City Employees

wages

 $      2,327.37

 

TOTAL ROAD USE

 $      3,170.12

 

 

 

ECONOMIC DEVELOPMENT

 

 

Innovative Lighting

tax rebate - Due June

 $      2,434.00

 

TOTAL ECON DEV

 $      2,434.00

 

 

 

METER DEPOSIT

 

 

Carlisle, Dan

meter deposit refund

 $         100.00

Rosentrater, Ryan

meter deposit refund

 $         100.00

Weldon, Mark

meter deposit refund

 $         100.00

 

TOTAL METER DEPOSIT

 $         300.00