MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
MAY 10, 2010
Note: The following minutes were approved by the Roland,
The Roland
City Council met in regular session on Monday, May 10, 2010, at 6:00 pm, at the
It was moved
by Varley, seconded by Canny to approve the consent agenda which contained the
following items: May 10, 2010 agenda,
minutes from the April 26, 2010 meeting, as written, Clerk/Treasurer reports,
claims as submitted, tax abatement for Rickie Pfadenhauer and set public
hearing date for the FY 2009/10 budget amendment for Monday, May 24, 2010, at
6:00 pm at City Hall. All were in favor.
There was
public input from Officer Rodney Bunn.
He reported on what is going on at the Sheriff’s Office and asked if the
council had anything he could take back to the Sheriff. The council inquired about the speed trailer. He will note that Roland would like the speed
trailer when available.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported on the yellow
flashing lights that were discussed at the last council meeting for the pool
area. He will continue to get pricing
and will report back to the council.
Water/Wastewater
Departments – Water/Wastewater Superintendent Nathan Hovick reported he will be
gone for three days this week for water class.
The pool is not holding water past a certain point. Not sure if it is leaking or if a valve isn’t
closed. They will know more
tomorrow. If it is leaking they will
contact Draintech to come in with their camera to see if they can see where it
is. The hydrants have been flushed, a new light has been installed on top of
the water tower to replace the one that was burned out and Municipal Pipe and
Tool Company has scheduled the City for smoke testing for the first part of
June. Right now it is too damp.
City Clerk –
City Clerk Deneen Frost confirmed her meeting with the Administrative Committee
to discuss water/wastewater rates for tomorrow.
Cliff Weldon of MIDAS was present to
update the council on what is available for grants and what they have been
working on with the City. He reported
that they worked with the Library on a couple of grants, but because Roland
doesn’t meet the LMI (low to moderate income) requirements they were
ineligible. Currently they are working
with the Park Board on a survey for the new park addition on the west edge of
town. He went though the list of items
that were presented to him by City Clerk Deneen Frost from various city
departments and what, if any, grants were available. The council indicated that they would be
interested in hearing more about the Safe Routes to School Program. Cliff will have one of the grant writers
contact Deneen and set up a time they can visit with the council on the grant.
Greg Sindt of Bolten-Menk presented the
council with a draft of the Wastewater Facilities Plan. He explained that the City’s current permit
will expire in June this year and the DNR will need to know what the City’s
plans are for meeting the requirements of the new permit. He went over the four options that have been
discussed by the Water/Wastewater Committee, the Water/Wastewater
Superintendent and himself over the past couple months. They include: the construction of a new
mechanical plant: the construction of a 180 day controlled discharge lagoon
system; the construction of a 240 day controlled discharge lagoon system; and
the option to pipe the waste materials to Story City’s plant. He stated that the DNR will be working on
Roland’s new permit within the next month or so and he highly recommends that
the City stay in contact with the permit writer Brandy Beavers, especially when
it comes to the compliance schedule. He
reviewed the current Plan of Action that tells the DNR when and what the City
will be doing to stay in compliance with their permit. He suggested that the City amend their
current Plan of Action that was submitted to the DNR in November of 2009 with
the current Plan of Action they just went over with the changes that were
discussed. Greg was directed by the
council to make the final changes to the Wastewater Facilities Plan and the
Plan of Action by extending the dates out as far as he can and still stay in
compliance with the City’s permit. Greg
thought he could have the changes made in time for the council to approve and
adopted them at the next council meeting.
He was also directed to submit the new Wastewater Facilities Plan and
Plan of Action to the DNR, along with working with Mayor Fritz,
Water/Wastewater Superintendent Nathan Hovick and the DNR permit writer Brandy
Beavers on the City’s new wastewater permit.
It was moved by Neely, seconded by
Varley to approve pay estimate #4 (final) for Lasco Construction in the amount
of
$ 8364.80 for work completed at
Council/Mayor
comments consisted of the following:
updating the City’s Action Plan and approving the Comprehensive Plan,
the roof on the pool house and chemical room look great.
Mayor Fritz
would like to publicly thank the 120 people that showed up on May 1st
to help move the items from the current Library across the street to the new
Library, located at
There was no
public input at this time.
With no
further business at this time, Varley moved adjournment of the meeting at 7:35
pm; seconded by Neely. All were in
favor. The next regular council meeting will be Monday, May 24, 2010 at 6:00
p.m. at City Hall.
|
|
MAY CLAIMS |
|
|
|
GENERAL FUND |
|
|
|
|
|
|
Fire Dept. |
|
|
|
|
returned
lattice panel |
$
(29.34) |
|
Heart of |
fuel |
$
176.07 |
|
|
Total Fire
Dept. |
$
146.73 |
|
|
|
|
|
Roland Response Team |
|
|
|
EFTPS |
fed/ss/med |
$
142.96 |
|
|
IPERS |
$
198.33 |
|
Central IA |
2010 annual
dues |
$
50.00 |
|
Electronic
Engineering |
May '10
tower rent |
$
21.00 |
|
City
Employees |
wages |
$
436.88 |
|
|
Total Roland
Response Team |
$
849.17 |
|
|
|
|
|
Animal Control |
|
|
|
|
2009 impound
fees |
$
430.50 |
|
|
Total Animal
Control |
$
430.50 |
|
|
|
|
|
Streets |
|
|
|
Ames
Rentals, Inc |
hammer drill
rent-storm |
$
55.00 |
|
Heart of |
fuel |
$
155.01 |
|
Martin
Marietta Materials |
1"
clean-storm |
$
387.86 |
|
|
gravel mix |
$
33.28 |
|
|
Total
Streets |
$
631.15 |
|
|
|
|
|
Landfill/Garbage |
|
|
|
Stone
Sanitation |
garbage
hauling - April '10 |
$
6,811.56 |
|
|
Total
Landfill/Garbage |
$
6,811.56 |
|
|
|
|
|
Library |
|
|
|
EFTPS |
fed/ss/med |
$
795.02 |
|
Treasurer, State
of |
state w/h |
$
110.00 |
|
|
IPERS |
$
394.18 |
|
Baker &
Taylor |
adult-juvenile
F/NF |
$
490.43 |
|
ICN |
long
distance |
$
2.49 |
|
|
phone bill |
$
66.34 |
|
Premier
Office Equipment |
copier
maintenance |
$
73.00 |
|
Reisetter
Electric |
replace
blower motor on furnace |
$
305.22 |
|
Sam's Club |
paper towels |
$
24.88 |
|
City
Employees |
wages |
$
1,704.05 |
|
|
Total
Library |
$ 3,965.61
|
|
Park |
|
|
|
EFTPS |
fed/ss/med |
$
70.04 |
|
Treasurer,
State of |
state w/h |
$
3.00 |
|
|
IPERS |
$
50.13 |
|
|
operating
& cleaning supplies |
$
277.43 |
|
Heart of |
fuel/trimec/roundup/dairy
bomb |
$
410.56 |
|
|
"no
parking" signs (4) |
$
51.70 |
|
|
window crank
handle/labor |
$
13.92 |
|
True Value |
chain/eye bolts/links/garden
hose |
$
149.31 |
|
VanWall
Equipment |
filters/blades/cutting
line |
$
147.77 |
|
|
|
$
1,173.86 |
|
|
|
|
|
Swimming Pool |
|
|
|
|
phone bill |
$
56.85 |
|
Pool Tech |
chemicals
& supplies |
$
175.76 |
|
|
Total
Swimming Pool |
$
232.61 |
|
|
|
|
|
Policy & Administration |
|
|
|
EFTPS |
fed/ss/med |
$
889.87 |
|
Treasurer,
State of |
state w/h |
$
143.00 |
|
|
IPERS |
$
362.18 |
|
IKON Office
Solutions |
copier
maintenance |
$
15.77 |
|
|
phone bill |
$
141.48 |
|
JBD
Enterprises |
April '10
web page maintenance/extra pages |
$
48.00 |
|
Kabel
Business Services |
monthly fee/hra
payment-Deneen |
$
186.25 |
|
Lowe's |
GFI outlet
(water room) |
$
14.49 |
|
Office of
Auditor of State |
audit filing
fee |
$
175.00 |
|
Sam's Club |
batteries |
$
19.98 |
|
|
publications/poppy
proc/Ord No 52 |
$
288.16 |
|
US Cellular |
cell phone
fees |
$
46.60 |
|
City
Employees |
wages |
$
1,143.62 |
|
|
Total Policy
& Admin. |
$
3,474.40 |
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL |
$ 17,715.59 |
|
|
|
|
|
|
|
|
|
ROAD USE |
|
|
|
EFTPS |
fed/ss/med |
$
532.00 |
|
Treasurer,
State of |
state w/h |
$
120.00 |
|
|
IPERS |
$
330.25 |
|
Heart of |
fuel |
$
245.77 |
|
|
phone bill |
$ 35.44 |
|
US Cellular |
cell phone
fee |
$
29.13 |
|
Wellmark
Blue Cross Blue Shield |
Hovick
family policy-premium inc (Apr-June) |
$
136.40 |
|
City
Employees |
wages |
$
1,232.53 |
|
|
TOTAL ROAD USE |
$
2,661.52 |
|
|
|
|
|
HOUSING GRANT |
|
|
|
Simmering-Cory,
Inc |
Housing
grant-Milestones #2 & #3/lead testing |
$ 18,450.00 |
|
Lasco
Construction |
pay est #4
(final) C Armes 518 S Cottonwood St |
$
8,364.80 |
|
Armes,
Charles |
refund of
personal contribution amount |
$
1,435.00 |
|
|
TOTAL HOUSING GRANT |
$ 28,249.80 |
|
|
|
|
|
|
|
|
|
METER DEPOSIT |
|
|
|
Rainsong,
Daniel |
meter
deposit refund |
$
100.00 |
|
Schaffer,
Andrew |
meter
deposit refund |
$
100.00 |
|
Walsh.
Patrick |
meter deposit
refund |
$
100.00 |
|
|
TOTAL METER DEPOSIT |
$
300.00 |
|
|
|
|
|
LIBRARY TRUST |
|
|
|
Ames-Story
Environmental Landfill |
debris-Library
remodel project |
$
20.00 |
|
B & B
Construction |
Library
remodel project - as bid |
$ 34,845.75 |
|
CCS |
move
internet service |
$
26.75 |
|
Gauley,
Bruce |
reimb for
Library remodel project supplies |
$
9.89 |
|
Kriz-Davis |
materials
for the Library remodel project |
$
118.26 |
|
Lowe's |
materials/supplies
- Library remodel project |
$
632.12 |
|
Olson, Steve |
reimb for
Library remodel project supplies |
$
53.62 |
|
Storey
Kenworthy |
furnishings
for Library remodel project |
$ 17,003.90 |
|
|
materials/supplies
- Library remodel project |
$
183.27 |
|
True Value |
nuts/bolts |
$
16.99 |
|
|
TOTAL LIBRARY TRUST |
$ 52,910.55 |
|
|
|
|
|
WATER |
|
|
|
Brown Supply |
wall mount
receptacles/water locate flags |
$
456.00 |
|
Hach |
testing supplies |
$
170.22 |
|
Heart of |
fuel |
$
62.87 |
|
Hovick,
Nathan |
reimb
meals/lodging |
$
95.07 |
|
|
phone bill |
$
50.05 |
|
Kabel
Business Service |
monthly
fee/hra payments-Deneen/Nathan |
$ 96.38 |
|
LGI |
water
testing |
$
22.00 |
|
Roland Post
Office |
water bill
postage |
$
64.80 |
|
|
scan codes
('99 Dodge) |
$
7.50 |
|
Treasurer,
State of |
April '10
sales tax |
$
829.00 |
|
US Cellular |
cell phone
fees |
$
14.56 |
|
|
TOTAL WATER |
$
1,868.45 |
|
|
|
|
|
SEWER |
|
|
|
EFTPS |
fed/ss/med |
$
1,106.77 |
|
Treasurer,
State of |
state w/h |
$
185.00 |
|
|
IPERS |
$ 347.15 |
|
Brown Supply |
sewer locate
flags |
$
36.00 |
|
Central
Service & Supply Inc |
floats
(6" pump) |
$
385.56 |
|
Heart of |
fuel |
$
62.87 |
|
|
phone bill |
$
61.41 |
|
Kabel Business
Services |
monthly
fee/hra payment-Deneen/Nathan |
$
96.37 |
|
LGI |
wastewater
testing |
$
289.10 |
|
Roland Post
Office |
water bill
postage |
$
64.81 |
|
|
scan codes
('99 Dodge) |
$
7.50 |
|
US Cellular |
cell phone
fees |
$
14.57 |
|
City
Employees |
wages |
$
1,205.49 |
|
|
TOTAL SEWER |
$
3,862.60 |
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL |
$107,568.51 |
_____________________________________ __________________________________________