May 9, 2005 Minutes

MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

MAY 9, 2005

The Roland City Council met in regular session on Monday, May 9, 2005, at 7:00 p.m., at City Hall with Mayor Jeri Neely presiding. Council members present at roll call were Larry Esk, John Lee, Bob Hanson, and Roger Fritz. Absent was Terry Rasmusson. Also present were 15 visitors and members of the community.

Motion by Lee, second by Hanson to approve the consent agenda containing the following items: agenda, minutes from the April 25, 2005, meeting as written, treasurer’s report, clerk’s reports, and claims as submitted. All in favor.

There was public input at this time from Don Young, 214 S. Vine, regarding drainage issues in his neighborhood. Young reported that following a recent rainfall, run-off from the field to the east overflowed into his yard and neighboring yards, leaving large amounts of debris from the field. He asked what action the city could take to correct this problem. Council instructed Street Superintendent Harold Hovick to contact the city engineer about possible corrective measures that can be taken by the city and the owner of the farm field and report his findings back to the council.

Department Head Reports were as follows:

Street Department - Street Superintendent Hovick had nothing to report.

Water/Wastewater Department - Water/Wastewater Superintendent Dean Uitermark reported that the application for the construction permit for the Bryan Street and North Cottonwood project has been submitted to the Department of Natural Resources.

City Clerk – The council was informed that City Clerk Deneen Frost is planning to return to work on a part-time basis beginning May 31.

Jan Stole, representing the Park Board, was present at the meeting to distribute to the council a drawing of the proposed sign for the Bill Hennessy Field. Materials and labor for the project is estimated at $5,495. Stole requested that $2,500 from the park board’s 2004-05 budget be designated for the project, with remaining funds obtained through private donations and fund-raisers. Motion by Fritz, second by Hanson, for the city to offer a 50 percent match, up to $2,500, for the sign project. Voting was AYE: Hanson, Fritz; NAY: Lee, Esk. Motion failed. It was suggested that the Park Board return to the council about possible city funding for the project after donations are solicited and fund-raisers held.

Developer Jack Frandsen was present at the meeting to ask that the city put in a 154 ft. long street running north off Bryan Street. This street would potentially meet into the western end of the Arthur Street subdivision, should that area be developed. The lots bordering the proposed street are zoned R-2 (multi-family), and Frandsen said there is a builder interested in constructing town homes or duplexes on both sides of the proposed street. When he was preparing the plat for the subdivision, Frandsen said the city requested this right-of-way for future development. Street Superintendent Hovick presented the following cost estimates from Manatt's for the project: $5,115 for curb and gutter; $19,400 for curb, gutter, and a 7-inch asphalt street; $24,500 for curb, gutter, and a 6-inch concrete street. Hovick was asked to contact City Clerk Frost to determine possibilities for financing the project. Council member Fritz mentioned that the city made no promise to put in the street at any given time. Fritz proposed that street dollars would be better spent extending Bryan Street to the Industrial Park, which will be an eventual requirement for the city.

Tammy Shadlow, co-chair of the New Library Action Committee, reported to the council that NLAC has voted to recommend that the city pursue acquiring the Wright Hardware store, 221 N. Main, and the Bill Boyd Accounting building, 217 N. Main, for the future site of the library. Council member Esk said he had visited with Marvin Wright, owner of the hardware store, who is open to negotiations. Council member Hanson said he contacted Bill Boyd of Boyd Accounting, who is also receptive to working with the city. It was suggested that the city purchase the Wright building and obtain a short-term option on the Boyd building, which then could be purchased depending on NLAC’s success in raising funds for the project through private sources. City Clerk Frost will be contacted about available city funding for the project.

Mayor Neely proclaimed May 2-May 31 as Poppy Days.

Council/Mayor comments included: Mayor Neely reminded the council of the RADC meeting on Thursday, May 12 at 7:00 p.m. at Homestead to discuss Main Street development. She also informed the council that the junk property letters have been sent out.

There was no public input at this time.

With no further business at this time, Hanson moved adjournment of the meeting at 8:10 p.m., seconded by Fritz. All in favor. The next regular Council meeting will be Monday, May 23, 2005, at 7:00 p.m. at City Hall.

Jeri Neely, Mayor

Minutes prepared by Laura Urbanek

	APRIL CLAIMS
	GENERAL FUND

Fire Dept.
Alliant Energy	gas/electric	$ 102.61
True Value	pvc, couplers, adapters	$ 62.48
	Total Fire Dept.	$ 165.09

Streets
Heart of Iowa Coop	fuel	$ 32.85
Wheeler Auto Supply	truck mirrors	$ 42.98
	Total Streets	$ 75.83

Street Lights
Alliant Energy	gas/electric	$ 1,627.23
	Total Street Lights	$ 1,627.23

Landfill/Garbage
Stone Sanitation	garbage hauling - March	$ 5,766.00
	Total Landfill/Garbage	$ 5,766.00

Library
Anderson Meat & Grocery	program supplies	$ 40.65
Baker & Taylor	adult & juvenile F/NF	$ 766.57
ICN	long distance	$ 5.45
World Book	juvenil books	$ 139.00
Iowa Telecom	phone bill/internet access	$ 52.78
Alliant Energy	gas/electric	$ 114.59
Central Iowa Library Service Area	workshop	$ 6.00
City Employees	wages	$ 1,221.62
	Total Library	$ 2,346.66

Museum
Alliant Energy	gas/electric	$ 17.92
	Total Museum	$ 17.92

Park
Van Wall Equipment	lawn mower	$ 7,634.05
Ose Trustworthy Hardware	caps, faucet, aerator, hose, valve	$ 44.02
Heart of Iowa Coop	fuel/park supplies	$ 370.99
Alliant Energy	gas/electric	$ 54.64
Anderson's	park supplies	$ 74.40
	Total Park	$ 8,178.10

Cemetery
Alliant Energy	gas/electric	$ 16.50
	Total Cemetery	$ 16.50

Swimming Pool
Recreation Supply Company	diving board	$ 2,250.73
Alliant Energy	gas/electric	$ 57.39
Iowa Telecom	phone bill	$ 55.31
	Total Swimming Pool	$ 2,363.43

Policy & Administration
Dust-Tex	rug rentals	$ 28.03
Iowa Telecom	phone bill	$ 128.77
Kabel Business Services	monthly fee - March	$ 3.25
City Employees	wages	$ 1,080.26
	Total Policy & Admin.	$ 1,240.31


	TOTAL GENERAL	$ 21,797.07


ROAD USE
Lowes	elbow, recept., adapter	$ 21.02
Alliant Energy	gas/electric	$ 52.60
Heart of Iowa Coop	fuel	$ 190.34
Iowa Telecom	phone bill	$ 29.70
City Employees	wages	$ 1,010.39
	TOTAL ROAD USE	$ 1,304.05

METER DEPOSIT
Norris, Keith	meter deposit refund	$ 100.00
	TOTAL METER DEPOSIT	$ 100.00

WATER
Maguire Iron	clean, inspect, disenfect water tower	$ 1,000.00
Municipal Supply, Inc.	2" srh 100 CF New L/TP, meter flange	$ 1,234.38
Kabel Business Solutions	Monthly fee - March / HRA checks - Dean	$ 29.88
Hawkins Water Treatment	phosphate	$ 589.69
Heart of Iowa Coop	fuel	$ 71.81
Iowa Telecom	phone bill	$ 44.29
LGI	water testing	$ 19.60
HTM Sales	8" Cl hub for FG Basin	$ 82.65
Alliant Energy	gas/electric	$ 874.18
Roland Post Office	water bill postage	$ 55.93
	TOTAL WATER	$ 4,002.41

SEWER
Kabel Business Solutions	Monthly fee - March / HRA checks - Dean	$ 29.87
Heart of Iowa Coop	fuel	$ 71.80
Iowa Telecom	phone bill	$ 47.86
LGI	wastewater testing	$ 229.72
Alliant Energy	gas/electric	$ 440.35
Roland Post Office	water bill postage	$ 55.93
City Employees	wages	$ 1,495.97
	TOTAL SEWER	$ 2,371.50



	GRAND TOTAL	$ 29,575.03

_____________________________________ __________________________________________

Jeri Neely, Mayor Deneen Frost, City Clerk