MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
APRIL 27, 2009
Note: The following minutes were approved by the Roland,
The Roland
City Council met in regular session on Monday, April 27, 2009 at 6:00 pm, at
the
It was moved
by Ford, seconded by Johnson to approve the consent agenda which contained the
following items: April 27, 2009 agenda,
minutes from the April 13, 2009 meeting as written, Clerk/Treasurer reports,
claims as submitted, tax abatement for Mark & Marian Klinger, and set
public hearing date for the FY 08/09 budget amendment for Monday, May 11, 2009
at 6:00 pm at City Hall. All were in
favor.
There was no
public input at this time.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported Manatt’s is in
town doing patchwork, manhole cut-outs and resurfacing the pool parking
lot. He was asked about the washouts
where Alliant installed the new sidewalk sections. Harold stated that he was told that the
ground crew for Alliant will be back to fix it.
Water/Wastewater Department – Water/Wastewater Superintendent Dean
Uitermark reported he started the pump at the wastewater plant Sunday night
around 1:30 am and the covers for the pool drains have been ordered.
City Clerk - City Clerk Deneen Frost reported that the nuisance
letters will go out tomorrow and she thanked CM Neely for taking notes at the
last council meeting her.
Bo Ammerman,
There was discussion on the scheduling
of practice, games, etc. at the softball diamonds. City Clerk Frost stated that she has a sheet
that shows all the dates and times that the Youth Sports, Girl’s Softball, and
High School teams have practice and games.
Brandon Hansen, representing the Park Board, was present to pass along
some of the Park Board’s concerns. They
are requesting that the fields be used in the following order: 1st –
softball games, 2nd practice on the south diamond, using the north
diamond only if necessary, 3rd resident use (south diamond
only). They also request that if someone
uses the field for practice that they leave it in the same or better condition
than when they found it. The Park Board
would also like to know that since all these other groups are going to be using
the facilities are they going to help with paying for maintenance and repairs,
either through fees or donations. There
was discussion on expanding the number of members on the Park Board to include
one member from each of the groups – Roland Youth Sports, Girl’s Softball, High
School Softball, etc. City Clerk Frost
will check with the City Attorney to see if additional members can be
added. If so, she will draft an
ordinance for the next meeting.
It was moved by Canny, seconded by
Johnson to approve the FY 08/09 Audit contract with Denman & Co. in the
amount of $6700. AYE: Canny, Ford, Johnson, Neely; NAY: Varley, wanted to offer $6500 since that is
what was budgeted for.
The council
discussed whether the benefits of joining MIDAS out weighed the costs. With the different City boards and committees
that have projects and MIDAS’s grant writing and knowledge of the grants
available, the council felt it would be worth it to try them on a one year
basis. It was moved by Neely, seconded
by Ford to join MIDAS Council of Governments.
All were in favor.
There was a
short discussion on the following ordinances.
Fence ordinance – will be presented to the Planning & Zoning
Commission for review of the side and rear setbacks and the height in the front
and side yards. Sidewalks – they don’t
want to raise taxes, but there needs to be safe sidewalks for the children to
walk on to get to and from the school, the pool and parks. CM’s Ford and Johnson will work on a plan to
present to the council. Trees – City
clerk Frost reported that she has a call into the DNR Forestry Department to
see if they will do a survey of the number of trees in the right-of-way, and
determine their conditions. CM’s Varley
and Neely will review the ordinance and put together a plan for the council to
review.
It was moved
by Neely, seconded by Johnson to suspend the three readings of Ordinance No. 67
entitled, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND,
IOWA, 2003, PERTAINING TO THE BURNING OF LEAVES WITHIN THE CITY LIMITS OF
ROLAND. All were in favor.
It was moved
by Johnson, seconded by Ford to approve Ordinance No. 67 entitled, AN ORDINANCE
AMENDING THE CODE OF ORDINANCES OF THE CITY OF ROLAND, IOWA, 2003, PERTAINING
TO THE BURNING OF LEAVES WITHIN THE CITY LIMITS OF ROLAND. The roll was called for and is as follows: AYE:
Canny, Ford, Johnson, Neely, Varley; NAY: none.
Whereupon Mayor Juhl declared the ordinance duly adopted and the same
placed on file.
Council/Mayor
comments consisted of the following:
contract for the antenna’s on the water tower, Comp plan, NIMS
certifications, new speed limit signs, grading the ditch on the east side of S
Cottonwood Street across from the wastewater plant.
There was
public input at this time from Heather Slifka.
She would like to request that the City have the restrooms at the park
open during the day. Several of the
council members were unaware that the restrooms were locked. Brandon Hansen of the Park Board stated they
are locked when no one is using the shelter house due to vandalism. Consensus of the council members was to have
the restrooms unlocked during the day.
With no
further business at this time, Johnson moved adjournment of the meeting at 7:30
pm, seconded by Varley. All were in
favor. The next regular council meeting
will be Monday, May 11, 2009, at 6:00 p.m. at City Hall.
|
|
APRIL CLAIMS |
|
|
|
GENERAL FUND |
|
|
|
|
|
|
Fire Dept. |
|
|
|
Ed M Feld
Equipment Co |
nozzle |
$
575.00 |
|
|
Total Fire
Dept. |
$
575.00 |
|
|
|
|
|
Streets |
|
|
|
Hallet
Materials |
pea gravel |
$
511.72 |
|
|
Total
Streets |
$
511.72 |
|
|
|
|
|
Library |
|
|
|
Business
Card (Platinum Plus) |
prog-ofc
supplies,adult-juv F/NF,dvd's,postage |
$
133.66 |
|
Wal-Mart |
prog-ofc
supplies,dvd's |
$
441.02 |
|
City
Employees |
wages |
$
1,399.50 |
|
|
Total
Library |
$
1,974.18 |
|
|
|
|
|
Park |
|
|
|
Cyclone
Window & Door |
keys, window
repair |
$
13.91 |
|
|
|
$
13.91 |
|
|
|
|
|
Policy & Administration |
|
|
|
Aramark |
rug rental |
$
32.03 |
|
Business
Card |
postage
(Spring flyer) |
$
132.11 |
|
EMC National
Life Company |
life, dep
life, ad/d, std |
$
52.28 |
|
Frost,
Deneen |
reimb
mileage/meal |
$
150.42 |
|
IKON Office
Solutions |
copier lease |
$
172.00 |
|
Imagetek |
annual
maintenance |
$
350.00 |
|
McFarland
Clinic |
dot random
drug testing |
$
21.00 |
|
MIDAS |
4th qtr dues |
$
381.28 |
|
Wellmark
Blue Cross Blue Shield |
May '09
premium |
$
714.76 |
|
City
Employees |
wages |
$
1,080.37 |
|
|
Total Policy
& Admin. |
$ 3,086.25 |
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL |
$
6,161.06 |
|
|
|
|
|
|
|
|
|
ROAD USE |
|
|
|
EMC National
Life Company |
life, dep
life, ad/d, std |
$
106.10 |
|
Hall Backhoe
& Trenching |
storm sewer
repair - Cottonwood & Ash |
$
626.25 |
|
|
speed limits
signs, stop signs |
$
120.56 |
|
Wellmark
Blue Cross Blue Shield |
May '09
premium |
$
714.76 |
|
City
Employees |
wages |
$
1,310.81 |
|
|
TOTAL ROAD USE |
$
2,878.48 |
|
|
|
|
|
METER DEPOSIT |
|
|
|
Cerka, Mike |
meter
deposit refund |
$
51.81 |
|
City of |
md used on
acct - A. Monahan/M. Cerka |
$
98.19 |
|
|
TOTAL METER DEPOSIT |
$
150.00 |
|
|
|
|
|
WATER |
|
|
|
Central
Service & Supply Inc |
6"
elbow, female adapter |
$
451.84 |
|
EMC National
Life Company |
life, dep
life, ad/d, std |
$
81.12 |
|
Maguire Iron |
water tower
inspection/maintenance |
$
1,850.00 |
|
|
TOTAL WATER |
$
2,382.96 |
|
|
|
|
|
SEWER |
|
|
|
EMC National
Life Company |
life, dep
life, ad/d, std |
$
81.12 |
|
Municipal
Supply |
6"
sewer pipe, female adapter, bend |
$
133.25 |
|
Wellmark
Blue Cross Blue Shield |
May '09
premium |
$
714.76 |
|
City
Employees |
wages |
$
1,720.29 |
|
|
|
$
2,649.42 |
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL |
$
14,221.92 |
_____________________________________ __________________________________________
Samuel Juhl, Mayor