MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
APRIL 13, 2009
Note: The following minutes were approved by the Roland, Iowa, City Council at the council's April 27, 2009, meeting.
The Roland City
Council met in regular session on Monday, April 13, 2009 at 6:00 pm, at the Roland City
Hall with Mayor Samuel Juhl presiding. Council members present at roll call were
Duane Canny, Larry Ford, Jeri Neely and Erin Varley. Absent was council member Corey Johnson. Also present were Harold Hovick, Street
Superintendent, Dean Uitermark, Water/Wastewater Superintendent and 2 visitors
and members of the community.
It was moved
by Ford, seconded by Johnson to approve the consent agenda which contained the
following items: April 13, 2009 agenda,
minutes from the March 23, 2009 meeting as written, Clerk/Treasurer reports,
claims as submitted, tax abatements for Kent & Michelle Hall, Tony &
Samantha Langerman, Robert Boggs and Central Iowa Mutual, and Liquor License
& Sunday Sales for the American Legion Post #307. All were in favor.
There was no
public input at this time.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported he hasn’t
heard back from the Army Corps of Engineers regarding the stream bank
stabilization; Alliant’s clean-up crew is running behind; Alliant will be down
to check the size and wattage of the current street lights in front of the
school; Manatt’s is also behind because of the weather.
Water/Wastewater Department – Water/Wastewater Superintendent Dean
Uitermark reported the starters for both wells have been installed; the
Automatic Dialer for the water plant has been installed; the back up pump is at
the well house; he’ll be draining the pool this week so the Pool Board can
start cleaning. Dean was asked about the
spigot at the middle school ball diamond.
It will need a different coupler.
City Clerk - City Clerk Deneen Frost was not present at the meeting.
Brad Swant of Circle K Communications,
representing First American Bank, was present to ask the council if they could
install two (2) 18” dishes and one (1) smaller dish on the water tower. This will allow the Roland site to link with Ames and Jewell
sites. He will check with the other two
(2) companies that have antennas on the tower to make sure they will not
interfere with their signal. Both
parties agreed to a $200 per month rental fee for the three (3) dishes ($75 for
the two larger ones and $50 for the smaller one). It was moved by Canny, seconded by Ford to
approve the lease agreement with Circle K Communications for five (5) years
with a monthly tower rent fee of $200. The motion is contingent upon the City
Attorney’s approval. All were in favor.
Robert Boggs was present to discuss the
fence ordinance. He presented the
council with a couple of handouts regarding fences. He would like to have the council change the
ordinance so that the fence can be placed on the lot line, the front yard
height changed to four (4’) feet and that the fence should face finish side
out. The current ordinance does state
that the fence has to be finished side out.
The council will re-visit the ordinance.
Judy Juhl was present to discuss the tree
ordinance that pertains to planting trees in the parking. She presented the council with a couple of
handouts. One of the handouts showed
that most cities the size of Roland do allow the planting of trees in the
parking with restrictions. There was
discussion on establishing a Tree Board that would determine the plantings on a
case by case basis. The council will
re-visit the ordinance.
There was
discussion on the use of the softball diamonds at the park. With all the new youth programs starting it
is difficult in find time to use the fields.
Maybe a committee consisting of a council member; a park board member; a
school board member; Roland youth sports and the current softball coach should
be established to coordinate the usage of the softball diamonds. A tentative schedule was presented that shows
when the fields are in use. A copy
should be left at City Hall so if someone wants to rent the diamonds they will
know if they are available.
It was moved
by Varley, seconded by Johnson to approve the 2008-2009 insurance policy with
Central Financial Group. All were in
favor.
There was
discussion on Ordinance No. 67 that amended the ending time for burning. The current amendment called for an ending
time of 6:30 pm. Consensus of the
council was to change the wording to allow burning from 8:00 am ‘til dusk as
defined by the DNR (Department of Natural Resources) solar tables for the
months of April, October and November.
Council/Mayor
comments consisted of the following:
storage of the stop sign at the school when school is out.
There was
public input at this time from Sgt. Don Ellis.
He reported that with the warmer weather they will be bringing out the
speed trailer. CM Canny asked if they
could face the signs so people can see how fast they are leaving town, instead
of coming into town. CM Canny also asked
Harold to put red flags on the new speed limit signs. Data from the City’s speed limit sign will be
shared with the Sheriff’s Office.
With no
further business at this time, Johnson moved adjournment of the meeting,
seconded by Varley. All were in
favor. The next regular council meeting
will be Monday, April 27, 2009, at 6:00 p.m. at City Hall.
|
|
MARCH RECEIPTS
|
|
|
|
General Fund
|
$
27,448.79
|
|
|
Road Use Tax
|
$
10,621.04
|
|
|
TIF
|
$ -
|
|
|
Housing
Grant
|
$ -
|
|
|
Economic
Development
|
$
877.15
|
|
|
Meter
Deposit
|
$
300.00
|
|
|
Library
Trust
|
$ 7.69
|
|
|
Debt Service
|
$ 243.73
|
|
|
Capital
Projects-NLAC
|
$ -
|
|
|
Water
|
$
13,903.31
|
|
|
Sewer
|
$
8,041.83
|
|
|
|
|
|
|
TOTAL
|
$
61,443.54
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APRIL CLAIMS
|
|
|
|
GENERAL FUND
|
|
|
|
|
|
|
Police Dept.
|
|
|
|
Story County
Treasurer
|
4th qtr law
enforcement
|
$
14,233.00
|
|
|
Total Police
Dept.
|
$
14,233.00
|
|
|
|
|
|
Fire Dept.
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
210.58
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
4,179.83
|
|
Larson, Jeff
|
reimb for
supplies
|
$
46.26
|
|
|
Total Fire
Dept.
|
$
4,436.67
|
|
|
|
|
|
Roland Response Team
|
|
|
|
EFTPS
|
fed/ss/med
|
$
277.88
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
255.72
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
1,400.50
|
|
Electronic
Engineering
|
April '09
tower rent
|
$
21.00
|
|
Larson, Jeff
|
reimb for
supplies
|
$
46.26
|
|
City
Employees
|
wages
|
$
776.82
|
|
|
Total Roland
Response Team
|
$
2,778.18
|
|
|
|
|
|
Streets
|
|
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
897.00
|
|
Heart of Iowa Coop
|
fuel
|
$
129.93
|
|
Ia Dept of
Transportation
|
traffic bulb
(116w)
|
$ 3.60
|
|
Martin
Marietta Materials
|
Class A rock
|
$
572.62
|
|
True Value
|
flint
sparker
|
$ 7.99
|
|
|
Total
Streets
|
$
1,611.14
|
|
|
|
|
|
Street Lights
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
1,599.73
|
|
|
Total Street
Lights
|
$
1,599.73
|
|
|
|
|
|
Landfill/Garbage
|
|
|
|
Stone
Sanitation
|
garbage
hauling - March '09
|
$
6,875.66
|
|
|
Total
Landfill/Garbage
|
$
6,875.66
|
|
|
|
|
|
Library
|
|
|
|
EFTPS
|
fed/ss/med
|
$
1,186.12
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
170.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
577.94
|
|
Alliant
Energy
|
gas &
electric
|
$
457.35
|
|
Baker &
Taylor
|
adult-juvenile
F/NF
|
$
469.52
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
1,155.27
|
|
ICN
|
long
distance
|
$ 3.31
|
|
Iowa Telecom
|
phone bill
|
$
60.79
|
|
Premier
Office Equipment
|
copier
maintenance
|
$
66.00
|
|
City
Employees
|
wages
|
$
1,544.86
|
|
|
Total
Library
|
$
5,691.16
|
|
|
|
|
|
Museum
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
16.15
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
165.85
|
|
|
Total Museum
|
$
182.00
|
|
|
|
|
|
Park
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
74.22
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
1,158.04
|
|
|
Total Park
|
$
1,232.26
|
|
|
|
|
|
Cemetery
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
20.27
|
|
|
Total Cemetery
|
$
20.27
|
|
|
|
|
|
Swimming Pool
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
17.20
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
2,456.34
|
|
Iowa Telecom
|
phone bill
|
$ 5.99
|
|
Sam's Club
|
membership
fee
|
$
35.00
|
|
Story City Herald
|
help wanted
ads
|
$
75.00
|
|
|
Total
Swimming Pool
|
$
2,589.53
|
|
|
|
|
|
Policy & Administration
|
|
|
|
EFTPS
|
fed/ss/med
|
$
1,407.62
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
208.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
564.27
|
|
Aramark
|
rug rentals
|
$
32.03
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
9,123.93
|
|
IKON Office
Solutions
|
maintenance
agreement
|
$
61.99
|
|
Iowa Telecom
|
phone bill
|
$
136.69
|
|
JBD
Enterprises
|
March '09
web page maintenance fee
|
$
38.00
|
|
Kabel
Business Services
|
monthly
fee/payment-Deneen
|
$
438.50
|
|
Sam's Club
|
membership
fee
|
$
35.00
|
|
Story City Herald
|
publications
|
$
282.52
|
|
US Cellular
|
cell phone
fees
|
$
76.28
|
|
City
Employees
|
wages
|
$
1,828.35
|
|
|
Total Policy
& Admin.
|
$
14,233.18
|
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL
|
$
55,482.78
|
|
|
|
|
|
|
|
|
|
ROAD USE
|
|
|
|
EFTPS
|
fed/ss/med
|
$
940.75
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
186.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
494.92
|
|
Alliant
Energy
|
gas &
electric
|
$
156.44
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
3,959.07
|
|
Heart of Iowa Coop
|
fuel
|
$
284.90
|
|
Iowa Telecom
|
phone bill
|
$
33.43
|
|
Jacobson,
Bob
|
snow removal
at Park (16 x $25)
|
$
400.00
|
|
US Cellular
|
cell phone
fee
|
$
29.12
|
|
City
Employees
|
wages
|
$
1,212.70
|
|
|
TOTAL ROAD USE
|
$
7,697.33
|
|
|
|
|
|
ECONOMIC DEVELOPMENT
|
|
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
758.24
|
|
|
TOTAL ECON DEV
|
$
758.24
|
|
|
|
|
|
WATER
|
|
|
|
Treasurer,
State of Iowa
|
sales tax
|
$
872.00
|
|
Alliant
Energy
|
gas &
electric
|
$
1,078.11
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
2,738.36
|
|
Central
Iowa Water Assoc
|
payment for
65,00 gallons water
|
$
297.37
|
|
First
American Bank
|
March '09
Ecorp fees
|
$
15.99
|
|
Hach
|
testing
supplies
|
$
106.55
|
|
Hawkins
|
chlorine/phosphate
|
$
501.88
|
|
Heart of Iowa Coop
|
fuel
|
$
76.85
|
|
Iowa Telecom
|
phone bill
|
$
48.04
|
|
JetCo
|
wire pump
starter/purchase-install dialer
|
$
1,382.02
|
|
Kabel
Business Service
|
monthly
fee/payments-Dean/Deneen
|
$
452.76
|
|
LGI
|
water
testing/SOC's
|
$
816.00
|
|
Norseman
Hardware
|
misc
supplies
|
$
35.08
|
|
Roland Post
Office
|
water bill
postage
|
$
63.86
|
|
Roland Service
Center
|
oil change -
'99 Dodge
|
$
13.45
|
|
US Cellular
|
cell phone
fees
|
$
14.56
|
|
|
TOTAL WATER
|
$
8,512.88
|
|
|
|
|
|
SEWER
|
|
|
|
EFTPS
|
fed/ss/med
|
$
1,436.24
|
|
Treasurer,
State of Iowa
|
state w/h
|
$
258.00
|
|
Iowa Public
Employee Retire Sys
|
IPERS
|
$
686.26
|
|
Alliant
Energy
|
gas &
electric
|
$
633.60
|
|
Central
Financial Group
|
property,
liability, auto & wc premium
|
$
2,056.57
|
|
First
American Bank
|
March '09
Ecorp fees
|
$
15.99
|
|
Hall Backhoe
& Trenching
|
sink hole
repair-Cottonwood & Ash
|
$
1,270.00
|
|
Heart of Iowa Coop
|
fuel
|
$
85.73
|
|
Iowa Telecom
|
phone bill
|
$
53.07
|
|
Kabel
Business Services
|
monthly
fee/payment-Dean/Deneen
|
$
452.78
|
|
LGI
|
wastewater
testing
|
$
235.12
|
|
Norsemen
Hardware
|
misc
supplies
|
$
35.08
|
|
Roland Post
Office
|
water bill
postage
|
$
63.85
|
|
Roland Service
Center
|
oil change -
'99 Dodge
|
$
13.45
|
|
Uitermark,
Dean
|
reimb for
supplies
|
$
26.72
|
|
US Cellular
|
cell phone
fees
|
$
14.56
|
|
City
Employees
|
wages
|
$
1,637.94
|
|
|
TOTAL SEWER
|
$
8,974.96
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL
|
$
81,426.19
|
_____________________________________ __________________________________________
Samuel Juhl, Mayor Deneen
Frost, City Clerk (minutes taken from tape
recorder and notes taken by CM Neely)
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