MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
MARCH 22 2010
Note: The following minutes were approved by the Roland,
Iowa, City
Council at the council’s April 12, 2010, meeting.
The Roland City
Council met in regular session on Monday, March 22, 2010, at 6:00 pm, at the Roland City
Hall, with Mayor Roger
Fritz presiding.
Council members present at roll call were: Larry Ford, Jeri Neely, and Erin Varley.
Absent were Council Members Duane Canny and Corey Johnson. Also present were Street Superintendent
Harold Hovick, Water/Wastewater Superintendent Nathan Hovick and 4 visitors and
members of the community.
It was moved
by Varley, seconded by Ford to approve the consent agenda which contained the
following items: March 22, 2010 agenda,
minutes from the March 8, 2010 meeting, as written, Clerk/Treasurer reports,
claims as submitted and the Class C Beer, Liquor & Sunday Sales permit for
the American Legion Post #307. All were
in favor.
There was no
public input at this time.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported that he has
been approached by the farmer that farms the Industrial Park area and says that
there is wet spot, which he thinks may be a broken tile. Harold doesn’t remember seeing any tile when
the subdivision was put in. After
looking at the area and where the Sports Complex is going to be, he’d like to
talk to Neil about running a new 12” from the Industrial Park intake box to the
Sports Complex area. He’ll probably need
to get an easement from the RADC. He was
asked about debris in the drains and intakes.
Harold stated that it is just normal debris. He was also asked about crack sealing. He stated there is $5000 in the FY 2010/11
budget for it and the contractor usually comes in June or July.
Water/Wastewater
Departments – Water/Wastewater Nathan Hovick reported on upcoming water classes
he will be taking. On Thursday morning
at 4:00 am the floats at the wastewater plant didn’t work properly and caused
them to lose prime and the alarm to go off.
They started the back up pump and the float in the back up pump didn’t
work properly either, causing it to stop pumping and lose prime. Electric Pump came up and fixed the two pumps
inside the wastewater plant and Central States will be sending a new float for
the back up pump. On Friday, the North
Well stopped working, but it is working again today. The electric panel was only sending out 85
amps on the 110 amp side. Loren Larson
is going to stop by and check the pump and Alliant and Reisetter’s will be
working together to get the electric box changed out. He and Harold have been pulling manhole
covers to check for infiltration. The
manhole at the end of Ash Street
will need to be replaced. It is
shot. Nathan and Harold were asked about
the game plan for the sump pump inspection.
At this time they don’t really have one.
They were just planning on going door to door to inspect. They will work with City Clerk Frost to get a
letter out to the residents asking them to call City Hall and set up time for
inspections.
City Clerk –
City Clerk Deneen Frost reminded the Mayor and Council members about the Annual
Joint Communications meeting on Monday, March 29th. She reported that MIDAS sent out an email
about a program the Iowa Workforce Development (IWD) is creating that will work
with Iowa’s
Community Colleges that will focus on building deconstruction and building
recycling. She replied back to MIDAS
with the necessary information. MIDAS
will forward the information to IWD. She was asked about the email program and
how many have signed up. She said she
has about six residents signed up. Mayor
Fritz will put a reminder on his Mayor’s Blog about the program.
Lorrie Hanson of the Ames Resource
Recovery Center
and Kyle Fisher of Metro Waste Authority were present to update the council on
their services. Lorrie stated that she
is glad that Roland changed their trash day from Saturday to Friday. It is working much better. She also reported that they have added two
additional pieces of machinery at the Resource Plant to better utilize the
garbage that comes in. The new machines
kept 200 ton of waste out of the landfill.
She stated she will be back within the next two years to discuss
extending the 28E agreement they have with the City. The current agreement expires in 2014.
Kyle reported that they are the Regional Collection Center
for Hazardous Household Waste. Currently
they are utilized by 20 counties. They
take the items that you can’t throw away in the garbage, like items marked with
“Warning, Combustible or Danger”, such as: oil based paints, batteries, paint
thinners, etc. Residents can utilize
their services in two ways. One, they
can contact the Resource Center in Ames and schedule an appointment to drop off
their hazardous materials; two, they can take their hazardous materials
directly to Bondurant to the collection site, Tuesday – Friday, year round.
City Engineer Eldon Rossow presented
the council with the plans for the Elm & Logan Street projects. He provided them with a breakdown of cost
estimates, plans and a tentative assessment schedule. After reviewing the plans, it was decided
that the property owners that will be affected by the projects should be
notified so the council can discuss the project and go over the tentative
assessment costs with them before they make any decisions on doing the
projects. A special meeting has been
scheduled for Monday, April 12 at 7:00 at the Community Center. City Clerk Frost will send letters to the
property owners with the necessary information.
Harold will visit with the school and Steve Hanson regarding the project
also.
There was also discussion on what the
interest rate would be if the council assesses the costs to the property
owner. The property owner can pay the
assessed amount in full within 30 days or they can ask to have the assessed
cost assessed against their property tax for a period of ten years. It was agreed that the interest rate would be
5% per year on any outstanding balance.
Eldon also reported that he has been in
contact with Municipal Pipe and Tool regarding the smoke testing and
televising. They can be here pretty much
any time the City wants. They’d like a
weeks notice if possible. Eldon would
like the City to add Elm and Logan
Street to the televising. This way they can make sure the piping under
ground is in good shape before they put a new street on top of them. After discussion, Harold will contact Municipal
Pipe and Tool within the next 30 days.
This way most of the fields should be done draining.
It was moved by Varley, seconded by
Neely to approve Resolution No. 10-05 entitled, A RESOLUTION AUTHORIZING THE
TRANSFER OF FUNDS FROM THE CAPITAL PROJECTS CHECKING ACCOUNT TO THE LIBRARY
TRUST FUND CHECKING ACCOUNT TO PAY FOR FURNISHINGS AT 221 N MAN STREET. The roll was called for and is as
follows: AYES: Ford, Neely, Varley; NAYS: none.
Whereupon Mayor Fritz declared the resolution duly adopted and the same
placed on file. $9221.81 will be
transfer to the Library Trust account.
It was moved by Neely, seconded by Ford
to approve Pay Estimate #1 in the amount of $11876.00 to Lasco Construction
Company for work completed at 322
S Linn Street for the Housing Grant Program. All were in favor.
Council/Mayor
comments consisted of the following:
Mayor Fritz reported that he and CM Johnson have a meeting on April 1st
with Neil and Greg to review the preliminary wastewater report. CM Ford stated he has visited with a local
contractor and they will be stopping up sometime this week to look at the
property at 209 S Cottonwood
Street and give an estimate of what they think it
will cost to clean up the property.
There was also discussion on a couple other properties in town that need
a letter asking them to clean up their property. City Clerk Frost will get the letters out.
There was
public input at this time from Library Board President Marvin Wright. He updated the council on the remodeling at 221 N Main Street
and the tentative schedule for the delivery of the shelving.
With no
further business at this time, Neely moved adjournment of the meeting at 7:36
pm; seconded by Varley. All were in
favor. The next regular council meeting
will be Monday, April 12, 2010 at 6:00 p.m. at the Community Center.
|
|
DECEMBER - FEBRUARY RECEIPTS
|
|
|
|
General Fund
|
$
71,507.99
|
|
|
Road Use Tax
|
$
28,991.05
|
|
|
TIF
|
$ -
|
|
|
Housing
Grant
|
$
12,588.00
|
|
|
Economic
Development
|
$
2,579.34
|
|
|
Meter
Deposit
|
$
609.92
|
|
|
Library
Trust
|
$
22.42
|
|
|
Debt Service
|
$
286.92
|
|
|
Capital
Projects-NLAC
|
$ -
|
|
|
Water
|
$
41,155.99
|
|
|
Sewer
|
$
23,413.60
|
|
|
|
|
|
|
TOTAL
|
$
181,155.23
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
MARCH CLAIMS
|
|
|
|
GENERAL FUND
|
|
|
|
|
|
|
Fire Dept.
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
338.37
|
|
Electronic
Engineering
|
charger/batteries
|
$
126.75
|
|
|
Total Fire
Dept.
|
$
465.12
|
|
|
|
|
|
Street Lights
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
1,718.97
|
|
|
Total Street
Lights
|
$
1,718.97
|
|
|
|
|
|
Library
|
|
|
|
EFTPS
|
Fed/SS/Med
|
$
363.62
|
|
Alliant
Energy
|
gas &
electric
|
$
690.39
|
|
Business
Card-Platinum Plus
|
adult
F/NF/dvd's/ofc supplies/postage
|
$
227.76
|
|
City
Employees
|
wages
|
$
1,391.75
|
|
|
Total
Library
|
$
2,673.52
|
|
|
|
|
|
Museum
|
|
|
|
Alliant
Energy
|
gas &
electric (Dec)
|
$
17.47
|
|
|
Total Museum
|
$
17.47
|
|
|
|
|
|
Park
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
63.16
|
|
|
Total Park
|
$
63.16
|
|
|
|
|
|
Cemetery
|
|
|
|
Alliant
Energy
|
gas &
electric (Dec)
|
$
15.49
|
|
|
Total Cemetery
|
$
15.49
|
|
|
|
|
|
Swimming Pool
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
72.52
|
|
|
Total
Swimming Pool
|
$
72.52
|
|
|
|
|
|
Policy & Administration
|
|
|
|
EFTPS
|
Fed/SS/Med
|
$
413.37
|
|
Business
Card - Platinum Plus
|
virus
software
|
$
44.95
|
|
First
American Bank
|
deposit box
rent #70
|
$
40.00
|
|
IKON Office
Solutions
|
copier lease
|
$
172.00
|
|
Iowa League of
Cities
|
writing res
& ord class
|
$
24.00
|
|
IMFOA
|
spring
conference
|
$
50.00
|
|
Kabel Business
Services
|
hra payment
- Deneen
|
$
183.00
|
|
Sam's Club
|
vacuum
cleaner
|
$
139.67
|
|
St. Luke's
Center for Occup Health
|
2010 DATA
dues
|
$
30.00
|
|
Wellmark
Blue Cross Blue Shield
|
April '10
premium
|
$ 808.43
|
|
City
Employees
|
wages
|
$
1,087.23
|
|
|
Total Policy
& Admin.
|
$
2,992.65
|
|
|
|
|
|
|
|
|
|
|
TOTAL GENERAL
|
$
8,018.90
|
|
|
|
|
|
|
|
|
|
ROAD USE
|
|
|
|
EFTPS
|
Fed/SS/Med
|
$
265.98
|
|
Alliant
Energy
|
gas &
electric
|
$
299.66
|
|
Hawkeye
Truck Equipment
|
hoist
control/coupler pin
|
$
27.60
|
|
Wellmark
Blue Cross Blue Shield
|
April '10
premium
|
$
808.43
|
|
Wheeler Auto
Supply
|
oil filters
|
$
19.47
|
|
City
Employees
|
wages
|
$
1,232.53
|
|
|
TOTAL ROAD USE
|
$
2,653.67
|
|
|
|
|
|
HOUSING GRANT
|
|
|
|
Lasco
Construction
|
pay estimate
#1 - 322 S Linn Street
|
$
11,876.00
|
|
Nehls, Valda
|
1/2 of meal reimb
due to displacement
|
$
25.00
|
|
|
TOTAL HOUSING GRANT
|
$
11,901.00
|
|
|
|
|
|
METER DEPOSIT
|
|
|
|
Ante, Carrie
|
meter
deposit refund
|
$
100.00
|
|
|
TOTAL METER DEPOSIT
|
$
100.00
|
|
|
|
|
|
LIBRARY TRUST
|
|
|
|
Alliant
Energy
|
gas &
electric (coop bldg)
|
$
200.04
|
|
|
TOTAL LIBRARY TRUST
|
$
200.04
|
|
|
|
|
|
WATER
|
|
|
|
Alliant
Energy
|
gas &
electric
|
$
1,451.23
|
|
Farm Plan
|
clothing allowance
- Nathan
|
$
45.49
|
|
Henning, Sue
|
embroidery -
Nathan
|
$
30.00
|
|
Hovick,
Nathan
|
clothing
reimb
|
$
90.49
|
|
Kabel
Business Service
|
hra payment
- Deneen
|
$
151.94
|
|
|
TOTAL WATER
|
$ 1,769.15
|
|
|
|
|
|
SEWER
|
|
|
|
EFTPS
|
Fed/SS/Med
|
$
280.62
|
|
Alliant
Energy
|
gas &
electric
|
$
654.55
|
|
Farm Plan
|
clothing
allowance-Nathan
|
$
45.49
|
|
Henning, Sue
|
embroidery -
Nathan
|
$
30.00
|
|
Hovick,
Nathan
|
clothing
allowance reimb-Nathan
|
$
90.49
|
|
Kabel
Business Services
|
hra payment
- Deneen
|
$
151.94
|
|
Wellmark
Blue Cross Blue Shield
|
April '10
premium
|
$
808.43
|
|
City
Employees
|
wages
|
$
993.82
|
|
|
TOTAL SEWER
|
$
3,055.34
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL
|
$
27,698.10
|
_____________________________________ _____________________________________
Roger Fritz, Mayor Deneen Frost, City Clerk
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