MINUTES
OF THE ROLAND CITY COUNCIL
REGULAR
SESSION
MONDAY,
MARCH 9, 2009
Note: The following minutes are unofficial until
they are approved by the City Council at the next council meeting.
The Roland
City Council met in regular session on Monday, March 9, 2009 at 6:00 pm, at the
It was moved
by Varley, seconded by Ford to approve the consent agenda which contained the
following items: March 9, 2009 agenda,
minutes from the February 23, 2009 meeting as written, Clerk/Treasurer reports,
and claims as submitted. All were in
favor.
There was
public input at this time from Sgt. Rodney Bunn of the Sheriff’s Office. He updated the council on the budget cuts for
FY 2009/10 and personnel changes.
Department
Head Reports were as follows:
Street Department - Street Superintendent Harold Hovick reported he talked
with the school regarding their request for an additional street light on the
west side of
Water/Wastewater Department – Water/Wastewater Superintendent Dean
Uitermark reported the sink hole on
City Clerk - City Clerk Deneen Frost had nothing to report at this
time.
Mayor Juhl
declared that this was the time and the place for the public hearing on the FY
2009/10 budget.
Steve Steward
commented on the need for a second driver feedback sign. He stated he’s not against a second sign;
he’d just like to have statistics that show the sign is working. He’d like to see the council have the current
sign moved on a quarterly basis to the other edges of town and review the results
before a second sign is purchased.
Catherine
Steward asked what logic the council used when cutting the Library’s budget by
an additional $4,000. Council replied
that the Library has been transferring the excess Library revenue into a Trust
Account for the past several years in amounts that exceed $4,000. If the Library needs more funds at the end of
the fiscal year, the council will look at doing a budget amendment.
It was moved
by Varley, seconded by Johnson to close the public hearing on the FY 2009/10
budget. All were in favor.
It was moved
by Ford, seconded by Varley to approve Resolution No. 09-02 entitled, A
RESOLUTION ADOPTING THE FINANCIAL BUDGET FOR THE CITY OF ROLAND,
City Engineer
Eldon Rossow was present to update the council on the Lagoon project. He presented the council with a couple of
handouts that detailed how some of the stimulus money was allocated. Most of it was allocated through the SRF
(State Revolving Fund). These funds are
for those towns that aren’t able to generate the funds to pay for capital
improvement projects. Unfortunately,
Roland is not eligible for the funds.
Eldon also presented the council with a print out that showed a couple
different options for updating the Lagoons.
The map showed a couple different locations as well as using the
existing site. He’s looking at designing
a 3-cell, controlled discharge lagoon system.
This type of system is more forgiving than most and will comply with the
DNR’s regulations on regulating the amount of ammonia discharged into the
creek. The council will need to make
some financial decisions on whether it is feasible to renovate what’s there or
build new. The City’s current wastewater
permit will expire in January of 2010, at which time the City will need to be
complaint with the DNR’s ammonia regulations or in the process of being
compliant. Eldon will make some changes
to the plans and put together a cost estimate and time table for the project so
the council can start making decisions.
The council
also discussed with Eldon what they can do to cut down on the amount of
infiltration at the wastewater plant.
Eldon suggested checking for sump pumps and down spouts that are
illegally hooked into the sanitary sewer and to check for cross connections.
It was moved
by Neely, seconded by Canny to authorize Mayor Juhl to sign the 28E Law Enforcement
Contract with the Story County Sheriff’s Office. All were in favor.
City Clerk Frost reported that Fire
Chief Jeff Larson asked that the council consider another place for the City
and School elections. Currently, the
Fire Station is the only building that meets the standards required by State
Code for a voting facility. Consensus of
the council was to leaving the Fire Department as the official voting
place. There is a possibility the new
Community Center might be acceptable once it is finished. The council will reconsider the request at
that time.
Discussion on incentives for potential
businesses interested in the property located at
It was moved by Canny, seconded by
Johnson to add the word “safely” to the City‘s mission statement. All were in favor. The amended Mission Statement now reads:
The
City of
To
accomplish this mission, Roland is committed to provide citizens with:
·
Effective communication
·
Civic and Community leaders that are engaged in the
community
·
Diverse opportunities for recreational, cultural and
economic development.
·
A well-managed and fiscally sound community.
Council member Varley stated he isn’t
sold on joining MIDAS. Consensus of the
council was to table discussion on joining MIDAS so they can gather more
information.
Council/Mayor
comments consisted of the following:
thanked Dean & Harold for their quick work on Sunday getting the
sink hole on
There was no
public input at this time.
With no
further business at this time, Johnson moved adjournment of the meeting at 7:31
pm, seconded by Canny. All were in
favor. The next regular council meeting
will be Monday, March 23, 2009, at 6:00 p.m. at City Hall.
_____________________________________ __________________________________________
Samuel Juhl, Mayor