MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

MONDAY, JANUARY 25, 2010

Note: The following minutes were approved by the Roland, Iowa, City Council at the council’s February 8, 2010, meeting.

The Roland City Council met in regular session on Monday, January 25, 2010, at 6:00 pm, at the Roland city hall, with Mayor Roger Fritz presiding. Council members present at roll call were Duane Canny, Larry Ford, Corey Johnson, Jeri Neely and Erin Varley. Also present were Street Superintendent Harold Hovick and 10 visitors and members of the community.

It was moved by Johnson, seconded by Varley to approve the consent agenda which contained the following items: January 25, 2010 agenda, minutes from the January 11, 2010 meeting, as written, Clerk/Treasurer reports, claims as submitted and set public hearing date for the Electric Franchise for Monday, February 8, 2010, at 6:00 pm at City Hall. All were in favor.

There was no public input at this time.

Department Head Reports were as follows:

Street Department - Street Superintendent Harold Hovick reported the alarm at the wastewater plant has gone off several times. He thinks it might be a power surge when the generator kicks on and off.

City Clerk - City Clerk Deneen Frost reported the NPDES permit application has been filed with the DNR as of January 22^nd; the County Board of Supervisors approved the appointment of Tempest Kuykendall to the Library Board as the County representative; the Email List project information is on the web site; the Winter Brochure went out today and she has handed out 15 applications for the Water/Wastewater position.

Lorrie Hanson and Kyle Fischer, of the Ames Resource Center, were unable to attend the meeting due to the weather.

CMs reviewed the contract presented by Bolton-Menk, Inc. It was moved by Johnson, seconded by Canny to approve the contract with Bolton-Menk, Inc. for preparing a preliminary engineering report for the wastewater treatment alternatives in an amount not to exceed $7500.00. All were in favor.

Mark Mathis, representing Salem Church and filling in for Steve Hanson, asked the council to consider paving the alley behind Salem Church. Currently water seeps into the Church basement and they would like to cut the parking lot so the water drains to the alley. This will also help with the washing out of the gravel from the alley. They have received quotes for 6” PCC (Portland Concrete Cement) with re-rod in the amount of $7,000 for the parking lot and $10,000 for the alley. Street Superintendent Hovick stated he has received quotes for asphalting the alley in the amounts of $7113 for 3” and $9661 for 6”. The council agreed to review the options and to see if there is any funding in the budget and will get back to them.

City Attorney Tom Wynia was unable to attend the meeting due to the weather, but did send an email updating the council on the progress at 209 S Cottonwood Street. City Clerk Frost read the email that stated that he has sent out the last round of notices and he hopes to meet with the Judge on February 8^th to get a hearing date. He plans on attending the meeting on February 8^th at which time he hopes he will be able to let them know what the date is. He will also be contacting the Building Inspector to have him testify about the condition of the property and will probably need the City Clerk to testify as to when the utilities were discontinued. He is also working with Attorney Bob Huffer on the Wayne Peterson issues.

It was moved by Neely, seconded by Johnson to approve pay estimate #3 for S & J Installation in the amount of $10,733.25 for work completed at 126 S Vine Street. All were in favor.

CMs heard budget requests from the RRT (Roland Response Team), Roland Youth Sports, Library Board, Park Board and Pool Board. Street Superintendent Hovick and City Clerk Frost presented the remaining portions of the budget. After hearing all the requests, consensus of the council was to cut $5000 from sidewalks (since they don’t have a program in place yet), $5000 from the Pool budget for the roof, $3000 from the City Hall budget for carpet, and agreed to a 3% wage increase for the employees. This will provide the City with a balanced budget for FY 10/11.

Council/Mayor comments consisted of the following: Mayor Fritz reported there will be a Planning & Zoning workshop on February 23^rd at Gates Hall and Midwest Recovery had a presentation at the Mayor’s meeting. If the City is interested in a Spring clean up date they need to be contacting them soon as those dates fill up early.

CMs Ford and Johnson asked to switch committees. CM Ford will remain on Administration and CM Johnson will move to Water/Wastewater.

CMs Ford and Neely reported that there will be no Roland Days this year. Currently there is not enough manpower. They will still have fireworks on the 4^th of July and will continue to collect cans. If anyone wants to step up and volunteer to head up Roland Days, the current committee would be happy to help. Also, if you’d like to volunteer to help with the sorting of the cans you can contact Stacie Varley.

There was no public input at this time.

With no further business at this time, Neely moved adjournment of the meeting at 7:47 pm; seconded by Canny. All were in favor. The next regular council meeting will be Monday, February 8, 2010 at 6:00 p.m. at City Hall.

	JANUARY CLAIMS
	GENERAL FUND
Fire Dept.
Alliant Energy	gas & electric	$ 304.04
	Total Fire Dept.	$ 304.04
Roland Response Team
EFTPS	fed/ss/med	$ 138.52
City Employees	wages	$ 780.41
	Total Roland Response Team	$ 918.93
Streets
Heart of Iowa Coop	fuel	$ 165.73
	Total Streets	$ 165.73
Street Lights
Alliant Energy	gas & electric	$ 1,707.37
	Total Street Lights	$ 1,707.37
Library
EFTPS	fed/ss/med	$ 360.62
Alliant Energy	gas & electric	$ 595.51
Business Card (Platinum Plus)	prog-off supplies/juv F-NF/dvd's/postage	$ 405.43
Wal-Mart	prog supplies/dvd's	$ 140.77
City Employees	wages	$ 1,472.60
	Total Library	$ 2,974.93
Museum
Alliant Energy	gas & electric	$ 21.10
	Total Museum	$ 21.10
Park
Alliant Energy	gas & electric	$ 94.33
	Total Park	$ 94.33
Cemetery
Alliant Energy	gas & electric	$ 22.83
	Total Cemetery	$ 22.83
Swimming Pool
Alliant Energy	gas & electric	$ 91.01
	Total Swimming Pool	$ 91.01
Policy & Administration
Business Card	copy paper/file folders	$ 140.96
Frost, Deneen	mileage/meals	$ 98.95
IKON Office Solutions	copier lease	$ 172.00
Kabel Business Services	monthly hra fees/payments-Deneen	$ 126.75
Staples	1099 forms	$ 19.54
Wellmark Blue Cross Blue Shield	Feb '10 premium	$ 808.43
	Total Policy & Admin.	$ 1,366.63
	TOTAL GENERAL	$ 7,666.90
ROAD USE
EFTPS	fed/ss/med	$ 340.57
Alliant Energy	gas & electric	$ 200.53
Heart of Iowa Coop	fuel	$ 723.48
Robb's Tree & Stump Service	remove tree (221 S Vine St)	$ 400.00
TNT Welding	repair sander	$ 60.00
Wellmark Blue Cross Blue Shield	Feb '10 premium	$ 808.43
City Employees	wages	$ 1,531.19
	TOTAL ROAD USE	$ 4,064.20
HOUSING GRANT
S & J Installation	pay est. #3 - P Strum	$ 10,733.25
	TOTAL HOUSING GRANT	$ 10,733.25
METER DEPOSIT
City of Roland	meter deposit used on acct - C. Winkler	$ 100.00
	TOTAL METER DEPOSIT	$ 100.00
LIBRARY TRUST
Alliant Energy	gas & electric	$ 126.52
Olson, Steve	reimb for project materials	$ 80.69
	TOTAL LIBRARY TRUST	$ 207.21
WATER
EFTPS	fed/ss/med	$ 67.36
Alliant Energy	gas & electric	$ 1,651.73
Farm Plan	space heater/plug/extension cord	$ 58.34
Heart of Iowa Coop	fuel	$ 75.06
Iowa One Call	locates	$ 1.35
Kabel Business Services	monthly hra fees/payments-Dean & Deneen	$ 356.63
City Employees	wages	$ 341.89
	TOTAL WATER	$ 2,552.36
SEWER
EFTPS	fed/ss/med	$ 462.84
Alliant Energy	gas & electric	$ 561.09
Heart of Iowa Coop	fuel	$ 377.32
Iowa One Call	locates	$ 1.35
Kabel Business Services	monthly hra fees/payments-Dean & Deneen	$ 356.62
Wellmark Blue Cross Blue Shield	reimb for Jan '10 premium	$ (808.43)
City Employees	wages	$ 1,162.07
		$ 2,112.86
	GRAND TOTAL	$ 27,436.78

_____________________________________ __________________________________________

Roger Fritz, Mayor Deneen Frost, City Clerk

Return to Roland Home Page