MINUTES OF THE ROLAND CITY COUNCIL

REGULAR SESSION

JANUARY 9, 2006

 

The Roland City Council met in regular session on Monday, January 9, 2006, at 7:00 p.m., at City Hall with Mayor Samuel Juhl presiding.  Council members present at roll call were Duane Canny, Roger Fritz, Bob Hanson, John Lee, and Jeri Neely.  Also present were approximately 45 visitors and members of the community.

 

Motion by Hanson, second by Canny to approve the consent agenda containing the following items:  agenda, minutes from the December 19, 2005, meeting as written, treasurer’s report, clerk’s reports, claims as submitted, and Class “C” Beer and Sunday Sales permits for Anderson Meat & Grocery.  All in favor.

 

There was public input at this time from Sgt. Russ Belz.  He welcomed the new Mayor and Council members and stated the Sheriff’s Office has no concerns to pass onto the council at this time.  Council member Fritz asked what they are watching for while they are watching the stop signs.  Sgt Belz said they are mainly watching for those that make the rolling stops.

 

Department Head Reports were as follows: 

 

Street Department - Street Superintendent Harold Hovick had nothing to report at this time.

 

Water/Wastewater Department - Water/Wastewater Superintendent Dean Uitermark had nothing to report at this time.

 

City Clerk - City Clerk Deneen Frost asked if anyone was interested in attending the second session of the MLA.  Council member Fritz asked that a flickering street light on Arthur Drive be called in to Alliant.

 

Mayor Juhl appointed council member Fritz as Mayor Pro-tem.

 

Mayor Juhl stated that this was the time and the place for the public hearing for JA Max Machine Company.  Mayor Juhl made the following announcements.  On October 29, 2003, the Iowa Department of Economic Development awarded the City of Roland a $105,000.00 Economic Development Set-Aside grant to help support a business expansion project by JA Max Machine Co..  The City used the grant proceeds to provide a forgivable loan to the company.  The proceeds were to be used to assist with the purchase of machinery and equipment.  As a result, the company agreed to create 20 full-time equivalent positions.  The total cost of the project was estimated at approximately $1,800,000.00.  After the grant was awarded, the project was scaled back and only $70,000.00 in grant funds was provided to the company.  As of October 31, 2005, only four full-time equivalent positions were created.  The total project cost was $977,729.00.  Because the job creation goal was not met, a portion of the $70,000.00 will have to be repaid to the state.  Council member Canny asked how much was going to have to be repaid.  City Clerk Frost stated she just received a letter from IDED and the amount will be $49,000.00.  With there being no further comments, it was motioned by Fritz, seconded by Neely to close the public hearing.  All in favor. 

 

Council members Hanson and Neely reported on their meeting with the second bidder for sidewalk snow removal.  They recommended that the City hire Nathan Hovick.  Motion by Lee, second by Fritz to hire Nathan Hovick, at $13.50/hr. to do the sidewalk snow removal for the City .  All in favor.

 

Mayor Juhl made the following committee appointments for 2006:

                        Administration                                     council members Neely and Canny

                        Streets                                                   council member Fritz and mayor Juhl

                        Water/Wastewater                              council members Lee and Hanson

 

Tammy Shadlow, NLAC President, gave the council a brief overview of the history of the current library.  She told that council that statistics show that 30% of the patrons utilizing the library are from out of town.  She also noted that they have decided to scale back the project from the 20 year plan.  Tammy introduced the President of the Library Foundation Britany Danielson.

 

Britany introduced the rest of the members of the Library Foundation:  Helen Burk, Vice President; Delores Lounsberry, Secretary; Larry Sogard, Treasurer; and Tammy Shadlow, Board member.  She reported that at this time they have approximately $4000.00 in the Library Foundation Fund.  The foundations goal is to raise $400,000.00, $200,000.00 in grants and the remaining $200,000.00 in donations and fundraisers.

 

Tammy told the council that they have scaled the project back slightly.  They will be looking at a 7,000 sq. ft. building instead of a 9,000 sq. ft. building.  This will leave them with some green space in the back of the buildings to utilize for the Children’s program activities and an area for possible expansion in the future.  At this time, they are planning on renovating the current buildings.  They have appointed a Building and Design committee to evaluate the renovation plans.  If the committee feels it will be to costly to renovate, they will have to discuss the option of tearing down and building new.  With the changes they have made to the plans, the cost of the project has been scaled down to approximately $800,000.00.  She is requesting that the City allocate $400,000.00 for the project.  This would increase the property taxes on a house valued at $100,000.00 by $140.00 per year, or the cost of a large pizza per month, for ten years.  NLAC will be at the next council meeting to get the council’s approval for the project.  Council member Hanson asked if they were going to guarantee they were going to receive $200,000.00 in grant funding.  Britany said no, but that is the goal they are shooting for.  He also asked about the roof.  Tammy said the Bldg and Design committee will be looking at that in the next couple of months.  Council member Fritz asked how soon they needed to be making arrangements with Bill Boyd about purchasing his building.  Tammy said anytime between now and the Spring of 2007.  Council members Canny and Hanson will visit with Bill about pricing.

 

Council/Mayor comments consisted of the following:  Mayor Juhl reminded everyone about the Inaugural Ball on Saturday, January 14, 2006, at the Middle School from 8:00 p.m. - 11:00 p.m., and that he has received an email from a resident about working on the City’s web page and asked that the issue be placed on the next agenda.  Council member Canny asked about the new flags.  City Clerk Frost stated they have the new flags and Harold will put them up when the weather gets nicer.

 

There was public input at this time from several members of the audience.  Deb Gaunt read a quote and said she is very much in favor of the new library.  Hannah Titus said it’s a place where kids can go to do homework, use the internet, rent movies, or just hang out when they are bored.  It’s an awesome place.  Craig Taylor said he’d like to see the library continue to be progressive and include reading and study rooms, more reference materials, more computers.  Jared Danielson complimented the members for being so foreseeing.  Lynn Schulte, representing the RADC, said they give their support to the library project.  They were concerned with the size and the cost of the original proposal, but approves of the changes the committee is making.  Christy Anderson said when she grew up here as a teenager there was nowhere for the kids to go.  She also feels it’s an anchor for Main Street.  Kim Auld, Children’s Library, said that there have been many comments on the amount of space needed.  The Children’s program started off small but has grown considerably and they need space to do crafts, read, games, etc.  If you get the kids to cramped they are going to quit coming.  Deb Amenson said she is in support of the new library.  They have been talking about this for a long time, now it’s time to start moving on it.

 

With no further business at this time, Hanson moved adjournment of the meeting at 7:42 p.m., second by Lee. All in favor.  The next regular council meeting will be Monday, January 23, 2006, at 7:00 p.m. at City Hall.

 

 

	Water	$        13,941.68
	Sewer	$          8,634.67
	Economic Development	$          1,126.82
	TOTAL	$      111,670.47
	JANUARY CLAIMS
	GENERAL FUND
Fire Dept.
Creative Apparel	t-shirts	$             664.00
Heart of Iowa Coop	fuel	$               45.04
	Total Fire Dept.	$             709.04
EMT’s
Central Iowa Cooperative	(4) tires - response vehicle	$             460.00
Larson, Jeff	reimb for laptop computer for RRT	$             907.00
	Total EMT’s	$          1,367.00
Streets
Menard's	christmas lights	$               35.28
OSE Trustworthy Hardware	cable clamp, nipples, tape	$               14.85
Roland Service Center	wiper blades	$               24.52
	Total Streets	$               74.65
Landfill/Garbage
Stone Sanitation	garbage hauling - December	$          6,012.50
	Total Landfill/Garbage	$          6,012.50
Mosquito Control
Momar	mosquito spray	$             287.08
	Total Mosquito Control	$             287.08
Library
EFTPS	Fed/SS/Med	$             599.71
Ia Public Employee Retire Sys	IPERS	$             298.11
Treasurer, State of Iowa	Iowa w/h	$               77.00
Anderson Meat & Grocery	program supplies	$               53.25
Baker & Taylor	adult-juvenile F/NF	$             388.88
ICN	long distance	$                 4.80
Iowa Poetry Association	adult F/NF	$                 9.00
Iowa Telecom	phone bill	$               52.39
Platinum Plus	prog-off supplies/adult-juv F/NF/videos/postage	$             318.39
Wal-Mart	prog-off supplies/adult-juv F/NF/videos/music cd	$             334.95
City Employees	wages	$          1,342.09
	Total Library	$          3,478.57
Swimming Pool
Iowa Telecom	phone bill	$                 7.98
	Total Swimming Pool	$                 7.98
Policy & Administration
EFTPS	Fed/SS/Med	$               57.12
Ia Public Employee Retire Sys	IPERS	$               18.91
Treasurer, State of Iowa	Iowa w/h	$               10.00
Anderson Meat & Grocery	light bulbs	$                 3.27
Atech Group	internet access/web page hosting	$             204.00
Denman & Company	final payment-audit fee 04/05	$          1,500.00
Dust-Tex	rug rental	$               29.36
First American Bank	deposit box rent #377	$               30.00
IKON Financial	copier lease	$             153.00
IKON Office Solutions	maintenance agreement	$               50.82
Hometown Plumbing & Heating	service overhead heater/labor/thermocouple	$               51.97
IMFOA	2006 membership dues	$               30.00
Iowa Telecom	phone bill	$             122.13
Kabel Business Service	monthly fee (Dec - June)	$               22.75
Platinum Plus	postage	$               12.72
Roland Post Office	stamps	$               53.21
Secretary of State	notary renewal-Deneen	$               30.00
Story City Herald	publications	$               79.99
Story County Mayor's Association	2005 & 2006 membership dues	$               40.00
Target National Bank	stapler, paper cutter, mail label (chg from Staples)	$               90.43
Wellmark Blue Cross Blue Shield	January premium	$             392.74
City Employees	wages	$             419.03
	Total Policy & Admin.	$          3,401.45
	TOTAL GENERAL	$        15,338.27
ROAD USE
EFTPS	Fed/SS/Med	$             502.00
Ia Public Employee Retire Sys	IPERS	$             252.20
Treasurer, State of Iowa	Iowa w/h	$             112.00
Barco	swivel hooks/barricades	$             398.16
Berends, Chris	reimb for mailbox	$               64.16
DCT	back support	$               70.14
Heart of Iowa Coop	fuel/oil/htb/power steering fluid/antifreeze	$             516.45
Iowa Department of Transportation	calcium chloride flakes	$               63.12
Iowa Telecom	phone bill	$               31.26
Mid-Land Equipment	hydraulic fluid	$               45.55
Ryerson's	hose/fittings/threaded nuts/wire/ties	$               32.76
Wellmark Blue Cross Blue Shield	January premium	$             392.74
Wheeler Auto	hose/fittings	$               19.35
City Employees	wages	$          1,063.60
	TOTAL ROAD USE	$          3,563.49
METER DEPOSITS
Cook, Nathan	meter deposit refund	$             100.00
Jackson, Brad	meter deposit refund	$             100.00
	TOTAL METER DEPOSIT	$             200.00
WATER
EFTPS	Fed/SS/Med	$             923.34
Ia Public Employee Retire Sys	IPERS	$             350.53
Treasurer, State of Iowa	Iowa w/h	$             135.00
Treasurer, State of Iowa	Sales tax	$             931.00
Brown Supply	(2) 4" clamps	$             384.36
Davies Northern	batteries for handheld and reader	$               82.91
Hawkins	phosphate	$             320.90
Heart of Iowa Coop	fuel	$               50.15
Iowa Telecom	phone bill	$               45.85
Kabel Business Service	monthly fee (Dec - June)	$               34.13
LGI	water testing/lead & copper/WQP	$             225.60
OSE Trustworthy Hardware	pins/punch	$                 7.92
Roland Post Office	water bill postage	$               55.09
True Value	batteries	$                 6.49
City Employees	wages	$          1,388.09
	TOTAL WATER	$          4,941.36
SEWER
EFTPS	Fed/SS/Med	$             742.67
Ia Public Employee Retire Sys	IPERS	$             250.33
Treasurer, State of Iowa	Iowa w/h	$             120.00
Door & Fence Store	torsion spring/plug/retainer/bearing stand/labor	$             560.66
Heart of Iowa Coop	fuel	$               50.14
Iowa Telecom	phone bill	$               47.19
Kabel Business Service